Policy Project Manager

This is a fully remote position, open to applicants in Oregon.

📋 Description

• Oversee strategic project management for the Rural Health Transformation Program’s three funding pathways, five initiatives, and their respective grant coordinator teams.

• Develop and manage comprehensive project frameworks, work plans, schedules, and tracking systems.

• Track timelines, milestones, interdependencies, and deliverables for teams handling approximately 100 grants and contracts annually.

• Create and implement meeting structures, agendas, materials, and follow-up tracking.

• Construct and sustain project plans utilizing tools such as Smartsheet.

• Foster cross-functional alignment, collaboration, issue resolution, and advancement towards program goals.

• Provide executive-level dashboards, performance summaries, and strategic insights to facilitate leadership decision-making.

• Manage internal and external engagements, aligning agendas, materials, and follow-up actions with program objectives.

• Spearhead the ongoing refinement of project management processes, tools, templates, and workflows.

• Examine operational systems, identify gaps and inefficiencies, and execute improvement strategies.

• Standardize project management practices, tools, methodologies, and reporting frameworks.

• Create and oversee process documentation for onboarding, knowledge transfer, and operational sustainability.

• Identify, assess, and monitor program-level risks, issues, and dependencies.

• Develop and track mitigation strategies in collaboration with program leadership and initiative teams.

• Provide advice on scope changes, timeline adjustments, and resource reallocations to sustain alignment with RHTP objectives and CMS requirements.

• Mentor project staff and perform additional duties related to Rural Health.

⛳️ Requirements

• A Master’s degree in public health or a related field from an accredited college or university is required, or an equivalent combination of education and experience.

• At least 10 years of experience leading complex projects or programs, with project management as a primary responsibility.

• Proficient in scoping, estimating, and allocating resources for multifaceted initiatives with interdependent deliverables.

• Extensive experience with project scheduling, risk management, and coordinating workflows across various teams.

• Proven track record in creating, maintaining, and regularly utilizing project trackers within enterprise project management tools.

• Experience with Smartsheet is preferred.

• Demonstrated leadership in project or program management, ideally within a healthcare-related organization.

• Ability to evaluate organizational systems, monitor performance, and implement corrective actions or process improvements.

• Outstanding written and verbal communication skills, including the ability to deliver executive-level presentations and comprehensive reports.

• Understanding of Oregon’s healthcare landscape, particularly regarding rural health systems and associated challenges, is preferred.

• Capacity to organize, prioritize, and manage multiple concurrent activities, timelines, and stakeholder needs.

• Ability to establish long-term strategic objectives and delineate plans and actions to achieve them.

• Proficient in identifying operational challenges and leading process enhancements.

• Experience applying regulatory knowledge and sound judgment to ensure compliance with laws, standards, and organizational policies.

• Preference for Oregon-based candidates.

• Relocation expenses are not covered.

🏝️ Benefits

• Comprehensive benefits offered.

• Grant-funded, limited-term opportunity through October 30, 2028, with the possibility of extension.

• Smoke-free workplace environment.