Personal Assistant to Operations Director – Personal & Family Administration

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Manage personal and family calendars, appointments, and obligations.

• Organize meetings and appointments related to children, including school events, activities, clubs, and other commitments.

• Monitor school dates, events, parents’ evenings, performances, sports fixtures, and other significant activities.

• Coordinate schedules among family members.

• Provide reminders and follow-ups for appointments, deadlines, and events.

• Identify and assist in resolving scheduling conflicts.

• Oversee personal appointments and general life administration tasks.

• Make necessary bookings and reservations.

• Keep track of personal deadlines, renewals, and recurring obligations.

• Liaise with schools, clubs, healthcare providers, household suppliers, and other external organizations.

• Research options, gather quotes, and organize appointments or services.

• Maintain well-organized records of personal information and arrangements.

• Manage vehicle administration, including servicing, MOTs, repairs, insurance renewals, and appointments.

• Schedule veterinary appointments, vaccinations, and pet-related needs.

• Coordinate household appointments, maintenance visits, and service providers.

• Organize family travel, activities, and personal arrangements.

• Follow up with suppliers and service providers to ensure completion of agreed actions.

• Provide personal and family administrative support to the Operations Director.

• Alleviate the mental burden of managing a busy personal and family life, allowing the Operations Director to concentrate on core priorities.

⛳️ Requirements

• Highly organized with a keen eye for detail.

• Proactive with the ability to foresee upcoming tasks.

• Comfortable handling multiple calendars and competing priorities.

• Dependable and capable of completing tasks without frequent reminders.

• Confident in communicating with schools, suppliers, service providers, and other third parties.

• Proficient in researching options and providing practical suggestions.

• Calm and adaptable when plans change unexpectedly.

• Highly discreet and respectful of personal and family confidentiality.

• Able to work independently and exercise good judgment.

• Tech-savvy and confident in using calendars, email, messaging, and everyday productivity tools.

• Previous experience in a Personal Assistant, Family PA, Household PA, Executive Assistant, or similar highly organized administrative role.

• Strong experience in diary and appointment management.

• Excellent written and verbal communication skills.

• Proven ability to manage multiple priorities effectively.

• Strong organizational and follow-through skills.

• Desirable: Prior experience supporting a busy family or senior professional with personal administration.

• Desirable: Experience coordinating children’s schedules, school commitments, or family logistics.

• Desirable: Experience managing household suppliers, vehicles, appointments, or similar personal administration tasks.

🏝️ Benefits

• Fully remote work arrangement.

• Full-time employment.