Permissions Manager

This is a fully remote position, open to applicants in Croatia, +5 more countries.

📋 Description

• Develop and execute a cohesive permitting process for all Utopia projects, spanning from pre-application to final approval.

• Create a comprehensive permitting template and customize it to comply with local regulations in Brazil, Costa Rica, Spain, the Dominican Republic, Dubai, and Cape Town.

• Accelerate permit approval timelines by pinpointing bottlenecks, coordinating submissions in parallel, and proactively addressing authority requirements.

• Analyze and uphold the regulatory framework for zoning, construction, environmental, and hospitality licensing in each market.

• Collaborate with local architects, lawyers, expeditors, and consultants to guarantee thorough and high-quality submissions.

• Monitor all permits within the portfolio and inform leadership about timelines, risks, and mitigation strategies.

• Embed permitting milestones into project timelines alongside development and construction teams.

• Capture lessons learned and consistently enhance processes and templates.

• Work together with development, architecture, construction, legal teams, local consultants, and authorities.

⛳️ Requirements

• Demonstrated experience in permitting, entitlements, or regulatory approvals within real estate, construction, or hospitality sectors.

• Practical experience acquiring permits across multiple jurisdictions, preferably in various countries.

• Proven ability to create standardized processes or templates that significantly reduced approval timelines.

• Strong knowledge of zoning, building codes, environmental approvals, and land-use regulations.

• Experience overseeing external consultants, local legal counsel, and engaging with public authorities.

• Excellent project management abilities: capable of managing numerous parallel applications while maintaining attention to detail.

• Proficient in English.

• Knowledge of Spanish and/or Portuguese.

• Direct permitting experience in Spain, Brazil, Latin America, the UAE, or South Africa.

• Background in luxury residential or hospitality development.

• Familiarity with permit-tracking systems or project management tools like Jira or Confluence.

🏝️ Benefits

• Fully remote position with occasional business travel.

• Opportunity to collaborate from anywhere within GMT-3 to GMT+3.

• A laptop and access to our project and documentation tools from day one.

• Engagement in projects that navigate through approvals in Europe, Africa, the Middle East, and Latin America.

• A diverse team spanning over 30 countries.