People & Staffing Coordinator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee staffing requirements and ensure appropriate resources are accessible as needed.

• Facilitate workforce scheduling, allocation, and coordination efforts.

• Engage with employees and pertinent stakeholders regarding availability, scheduling, and staffing needs.

• Assess staffing requirements and help pinpoint potential gaps or scheduling conflicts.

• Follow up on unresolved staffing issues and make sure they are addressed in a timely manner.

• Keep precise records of employees, staffing, and scheduling.

• Assist in coordinating shifts, schedules, and staffing arrangements.

• Track modifications to schedules and inform relevant parties of updates.

• Recognize scheduling conflicts and strive towards feasible solutions.

• Aid in daily operational processes to ensure seamless staffing activities.

• Maintain updated trackers, systems, and records.

• Support reporting and administrative tasks related to workforce coordination.

• Act as a contact point for queries and coordination related to staffing.

• Foster positive working relationships with employees, managers, and internal teams.

• Communicate clearly and professionally through various channels.

• Consistently follow up to ensure that requests and outstanding issues are resolved.

• Escalate staffing challenges or operational issues when necessary.

• Provide support for recruitment coordination as needed.

• Assist with candidate communications, interview scheduling, and recruitment administration.

• Help coordinate staffing needs with relevant recruitment teams.

• Maintain accurate candidate and recruitment data in appropriate systems.

⛳️ Requirements

• Prior experience in staffing coordination, workforce coordination, scheduling, healthcare administration, operations, Talent Acquisition, or recruitment is preferred.

• Experience in recruitment or Talent Acquisition is beneficial but not mandatory.

• Strong organizational and time management skills are essential.

• Excellent written and verbal communication abilities.

• Strong interpersonal skills and relationship management capabilities.

• Exceptional problem-solving skills, attention to detail, and follow-through.

• Ability to handle multiple priorities in a dynamic, high-volume environment.

• Proficiency in Microsoft Office and Google Workspace.

• Comfortable using CRM, ATS, or similar systems.

• Ability to work independently in a remote setting.

• Reliable internet connection and a suitable home office setup are required.

• Ability to work hours that align with US business operations.

• Previous experience in healthcare, ABA, or behavioral health is preferred.

• Experience in coordinating healthcare professionals, clinical staff, or distributed teams.

• Familiarity with workforce management, staffing, or scheduling platforms.

• Experience supporting recruitment or talent acquisition processes.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and career advancement.

• Supportive and dynamic work environment.

• Flexible working hours and remote work options.

• Engage in meaningful work that positively impacts the community.