People Operations Coordinator

This is a fully remote position, open to applicants in Arizona, +9 more states.

📋 Description

• Arrange interviews across various time zones and calendars.

• Collaborate with candidates, hiring managers, and interview panels.

• Provide timely follow-ups to candidates, interviewers, and hiring managers.

• Monitor interview progress and identify delays or scheduling issues.

• Assist in posting, updating, and closing job requisitions on job boards and career pages.

• Perform reference checks and confirm the authenticity of references.

• Initiate, monitor, and assess background check requests via third-party vendors.

• Address any discrepancies or concerns related to background checks.

• Manage and prioritize communications within the shared People Operations inbox.

• Address routine inquiries and direct complex matters to the appropriate team member.

• Aid in leave management administration, including record updates and documentation follow-up.

• Liaise with tax agencies regarding payroll or tax administrative issues.

• Address requests from unemployment agencies, state forms, and other third-party or state agency inquiries.

• Facilitate new-hire onboarding, background-check verifications, licensure support, I-9 administration, and orientation calls for new hires.

• Oversee HR/People Operations platforms, such as HRIS, employee recognition systems, and internal team sites.

• Assist with various People Operations projects and administrative tasks.

⛳️ Requirements

• 1–3 years of experience in HR, People Operations, recruiting coordination, or a similar administrative role.

• Experience in a healthcare organization is advantageous.

• Strong organizational abilities with the capacity to manage multiple schedules and priorities concurrently.

• Exceptional written and verbal communication skills.

• High level of discretion and judgment when managing confidential information.

• Comfortable making outbound calls to third parties.

• Proficient with standard HR/ATS tools.

• Familiarity with Ashby and Rippling is a plus.

• Keen attention to detail and commitment to follow-through.

• Ability to work independently while recognizing when to escalate issues.

• Must reside in Arizona, California, Colorado, Florida, Georgia, Illinois, Nevada, North Carolina, Oregon, Texas, or Washington.

• Legally authorized to work in the United States.

• Background check is required prior to employment, which may involve a drug test or other health screenings.

• Employees in patient, client, or customer-facing roles must be vaccinated against influenza, with consideration for accommodations.

• Federal identity and work eligibility verification will be conducted using E-Verify upon hire.

• Willingness and ability to travel for team and organizational on-site events.

🏝️ Benefits

• Medical, dental, and vision insurance.

• Income protection benefits.

• Flexible PTO.

• Company holidays.

• 401k.

• Access to additional wellness benefits.

• Mileage reimbursement for field roles according to IRS guidelines.

• Occasional travel for training sessions or company events.