Payroll Tax Specialist

This is a fully remote position, open to applicants in California.

📋 Description

• Prepare and audit payroll tax returns.

• Reconcile tax filings with agency records and general ledger accounts.

• Reconcile and submit quarterly and annual tax returns to various tax agencies, averaging 130 returns each quarter.

• Audit and reconcile the general ledger, issuing journal entries as necessary.

• Create check requests and electronic fund transfer requests for payments.

• Conduct annual reconciliations to ensure W-2 totals align with quarterly filings.

• Verify totals on tax forms to identify programming errors.

• Log completed tax returns and monitor required filings.

• Sort and attach checks to completed quarterly tax returns and vouchers for electronically filed and paid returns.

• File quarterly and annual tax returns along with supporting documentation in designated tax binders.

• Address tax notices, investigate discrepancies, request payments, negotiate penalty abatements, and prepare necessary supporting documentation.

• Consult payroll tax law references to address payroll tax issues.

• Update tax receivable accounts monthly for over 10 companies.

• Prepare amended tax filings, tax returns, and reports in May.

• Prepare agency documentation for registering new state tax withholding and unemployment insurance tax accounts.

• Maintain accurate tax rates, wage base limits, and account IDs in Master Tax and Media Pay.

• Verify the good standing of California and New York accounts weekly.

• Ensure timely withholding payments, averaging 30 daily and 210 monthly payments.

• Route the tax department’s quarterly tasks.

• Make wage corrections on quarterly returns via the Master Tax system.

• Respond to recalculation and payroll extension requests.

• Organize and file payment records.

• Follow up on tax notices and ensure that issues are resolved.

• Maintain organized and clean tax files and departmental areas.

⛳️ Requirements

• A minimum of 3 years of payroll tax filing experience with multiple entities is required.

• A Bachelor’s degree or equivalent is preferred.

• Strong understanding of federal and multi-state payroll tax reporting is essential.

• Must possess a thorough understanding of tax and withholding deposit requirements.

• Ability to efficiently and effectively train other team members.

• Willingness to work overtime as required.

• Proficiency in using the essential software programs for the job.

• Strong skills in computer and software applications.

• Hands-on experience utilizing AI tools relevant to your discipline, including knowledge of specific tools, workflow integration, and measurable business impact.

• Continuously explore and apply emerging AI capabilities.

🏝️ Benefits

• Comprehensive medical, dental, and vision coverage.

• 401(k) matching.

• Generous paid time off (PTO).

• Paid parental leave.

• Health and wellness programs.

• Tuition reimbursement.

• Employee discounts.