Payroll Specialist

This is a fully remote position, open to applicants in Alabama, +8 more locations.

📋 Description

• Accurately and promptly process bi-weekly/semi-monthly payroll for all employees, encompassing regular pay, overtime, bonuses, and special pay adjustments.

• Review and confirm timekeeping records, addressing discrepancies with managers or employees as necessary.

• Maintain and update employee payroll records within the HRIS/payroll system.

• Calculate and execute wage garnishments, child support orders, tax levies, and other court-mandated deductions.

• Reconcile payroll-related general ledger accounts and assist with month-end and year-end closing activities.

• Prepare and disseminate payroll reports, labor distribution summaries, and ad hoc reports for Finance and management.

• File payroll tax deposits and returns at federal, state, and local levels; track tax rate updates and regulatory changes.

• Aid in the preparation and distribution of W-2s, ACA forms, and other year-end tax documentation.

• Address employee inquiries concerning pay, deductions, tax withholding, and direct deposit.

• Collaborate with Human Resources on onboarding, terminations, leaves of absence, and payroll adjustments.

• Stay informed about payroll laws, IRS regulations, state wage and hour requirements, and industry best practices.

• Assist with both internal and external payroll-related audits.

• Complete mandatory training sessions.

• Monitor and respond to work emails throughout the workday.

• Maintain comprehensive product and service knowledge.

• Perform additional duties as assigned.

⛳️ Requirements

• An Associate's degree in Accounting, Business Administration, Finance, or a related field is required; a Bachelor's degree is preferred.

• A minimum of two (2) years of payroll processing experience is required, including experience with multi-state payroll.

• An equivalent combination of education and directly relevant experience will be accepted.

• Experience with ADP Workforce Now is required.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) is required.

• Strong understanding of federal, state, and local payroll tax regulations and wage and hour laws.

• Advanced Excel skills, including formulas, pivot tables, and VLOOKUP, are highly preferred.

• Familiarity with time and attendance systems is advantageous.

• CPP or FPC certification is preferred but not mandatory.

• Excellent written and oral communication skills, coupled with outstanding customer service and phone etiquette.

• Ability to work independently as well as collaboratively within a team environment.

• Capacity to respond with patience and understanding during stressful situations and emergencies.

• Ability to multitask and effectively prioritize responsibilities.

• Exceptional attention to detail.

• Strong organizational capabilities.

• Proficiency in basic calculations, problem-solving, and logical reasoning.

• Ability to meet established production and quality standards.

• Strong analytical and problem-solving skills with a high level of numerical accuracy.

• Capability to consistently meet time-sensitive payroll deadlines with accuracy and professionalism.

• Ability to manage confidential and sensitive employee information with discretion.

• A strong desire to deliver excellent customer service.

• Adherence to applicable rules and regulations.

• High ethical and professional standards of conduct.

• Commitment to continuous improvement in professional performance.

• Reliable transportation is required.

• Experience in processing payroll within a healthcare or multi-location organization is preferred.

• Familiarity with ADP Workforce Now or a comparable enterprise-level payroll system is preferred.

• Understanding of benefits administration and payroll implications during open enrollment is preferred.

🏝️ Benefits

• PTO: Up to 96 hours in the first year (pro-rated based on start date).

• 7 paid holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, the Day After Thanksgiving, and Christmas Day.

• 401(k) with employer matching contributions.

• Medical insurance options (single and family).

• Dental insurance options (single and family).

• Vision insurance options (single and family).

• Short-Term Disability coverage.

• Long-Term Disability coverage.

• Basic Life/AD&D insurance.

• Employee Assistance Program.

• Voluntary Life insurance options.

• Accident insurance coverage.

• Critical Illness insurance coverage.

• Hospital Indemnity insurance coverage.

• Non-exempt hourly position eligible for overtime pay in accordance with applicable law.

• Minimal travel required; occasional travel to other Clearway Pain Solutions locations may be necessary.