Payroll Specialist

This is a fully remote position, open to applicants in Alabama, +8 more locations.

📋 Description

• Accurately process bi-weekly and semi-monthly payroll for all staff, covering regular hours, overtime, bonuses, and special pay adjustments.

• Review and verify timekeeping records, resolving any discrepancies with managers or employees.

• Maintain and update employee payroll information within the HRIS/payroll system.

• Manage the processing of new hires, terminations, pay rate adjustments, tax withholding elections, and voluntary deductions.

• Calculate and execute wage garnishments, child support orders, tax levies, and other court-ordered deductions.

• Reconcile payroll-related general ledger accounts, assisting with month-end and year-end closing activities.

• Prepare and distribute payroll reports, labor distribution summaries, and various ad hoc reports.

• File payroll tax deposits and returns at the federal, state, and local levels, monitoring updates to tax rates and regulatory changes.

• Support the preparation and distribution of W-2s, ACA forms, and other year-end tax documentation.

• Respond to employee inquiries regarding pay, deductions, tax withholding, and direct deposit.

• Collaborate with Human Resources on onboarding, terminations, leaves of absence, and payroll modifications.

• Stay updated on payroll laws, IRS regulations, state wage and hour requirements, and industry best practices.

• Assist with both internal and external payroll-related audits.

• Complete mandatory training and monitor work email during the workday.

• Maintain product and service knowledge while performing other assigned duties.

⛳️ Requirements

• An Associate's degree in Accounting, Business Administration, Finance, or a related field is required; a Bachelor’s degree is preferred.

• An equivalent combination of education and directly related experience will be accepted.

• A minimum of two (2) years of payroll processing experience is required, including experience with multi-state payroll.

• Proficiency in ADP Workforce Now is required.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) is essential.

• Advanced Excel skills, such as formulas, pivot tables, and VLOOKUP, are strongly preferred.

• Familiarity with time and attendance systems is considered a plus.

• CPP or FPC certification is preferred but not mandatory.

• A solid understanding of federal, state, and local payroll tax regulations and wage and hour laws is required.

• Strong analytical and problem-solving abilities with a high degree of numerical accuracy are essential.

• Excellent written and verbal communication skills, along with strong customer service and phone etiquette, are required.

• Capability to work independently as well as collaboratively within a team.

• Ability to multitask and prioritize effectively.

• Exceptional attention to detail and robust organizational skills are necessary.

• Ability to perform basic calculations, solve problems, and apply reasoning is needed.

• Must meet predefined production and quality standards while adhering to time-sensitive payroll deadlines.

• Ability to handle confidential and sensitive employee information with discretion is essential.

• Candidates must reside in one of the operational states: Maryland, Delaware, Virginia, New Jersey, Pennsylvania, Florida, Alabama, Georgia, South Carolina, or Texas.

• Reliable transportation is required; occasional travel to company locations may be necessary.

🏝️ Benefits

• PTO: Up to 96 hours in the first year (pro-rated based on start date).

• 7 paid holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day After Thanksgiving, Christmas Day.

• 401(k) plan with employer matching.

• Medical insurance (available for individuals and families).

• Dental insurance (available for individuals and families).

• Vision insurance (available for individuals and families).

• Short-Term Disability coverage.

• Long-Term Disability coverage.

• Basic Life and Accidental Death & Dismemberment (AD&D) insurance.

• Employee Assistance Program.

• Voluntary Life insurance options.

• Accident insurance coverage.

• Critical Illness insurance coverage.

• Hospital Indemnity insurance available.

• Eligibility for overtime pay in accordance with applicable law.

• Minimal travel required; occasional travel to other company locations may be necessary.