Payroll Associate

This is a fully remote position, open to applicants in United States.

📋 Description

• Process semi-monthly payroll for employees across the U.S., Canada, and internationally, ensuring adherence to country, federal, and state regulations.

• Review and validate timesheets, earnings, and deductions for accuracy.

• Address employee payroll inquiries, provide explanations on payroll matters, and promptly resolve any issues.

• Collaborate with HR to manage new hires, terminations, and adjustments in compensation.

• Maintain payroll records while ensuring data integrity.

• Prepare reconciliations related to payroll for benefits.

• Ensure adherence to federal and state payroll regulations.

• Assist with year-end reporting, system enhancements, and process optimizations.

• Reconcile payroll-related general ledger accounts between the accounting and payroll systems.

• Identify and clarify month-to-month and quarter-to-quarter variances in payroll accounts.

• Keep payroll policies and flowcharts updated.

• Generate and analyze payroll reports for finance, tax filings, and compliance audits.

• Lead year-end payroll initiatives, including the preparation and distribution of W-2s and other tax documents, as well as completing year-end reconciliations.

⛳️ Requirements

• Associate’s degree or 2+ years of experience in payroll processing.

• Proficient knowledge of payroll laws and regulations.

• Strong analytical and problem-solving abilities.

• Comprehensive understanding of payroll processes.

• Capability to process accurate data while adhering to deadlines.

• Ability to manage confidential information responsibly.

• Effective communication skills with employees, HR, Finance, and external agencies.

• Advanced skills in Excel.

• Bachelor’s degree in accounting, finance, or a related field is preferred.

• Experience with payroll systems, such as UKG, is preferred.

• Experience in processing payroll for multi-state, Canadian, or international employees is advantageous.

🏝️ Benefits

• Eligibility for an annual performance-based discretionary bonus.

• Stock option grants available.

• Medical, dental, and vision coverage beginning on Day 1.

• 401(k) plan with employer matching or pension options where applicable.

• Flexible paid time off (PTO).

• Parental leave offered.

• Sick time prorated based on the hire date.

• Observance of federal holidays (US only).

• Three days of paid volunteer time.

• Flexible spending accounts (FSA) and dependent care accounts where applicable.

• Employee Assistance Program (EAP) available where applicable.

• Educational reimbursement benefits.

• Pet insurance offered (US only).

• Hybrid and remote work model options available.