Payroll Specialist

This is a fully remote position, open to applicants in Alabama, +8 more locations.

📋 Description

• Accurately and promptly process bi-weekly/semi-monthly payroll for all staff, encompassing regular pay, overtime, bonuses, and special pay adjustments.

• Review and confirm timekeeping records prior to each payroll cycle and address any discrepancies.

• Maintain and update employee payroll information within the HRIS/payroll system.

• Handle onboarding of new hires, terminations, changes in pay rates, tax withholding elections, and voluntary deductions.

• Calculate and manage wage garnishments, child support orders, tax levies, and other court-mandated deductions.

• Reconcile accounts related to payroll in the general ledger.

• Support month-end and year-end closing processes, including accruals and reconciliations.

• Generate and distribute payroll reports, labor distribution summaries, and custom reports.

• File payroll tax deposits and returns at federal, state, and local levels.

• Keep track of updates in tax rates and regulatory changes.

• Assist with the preparation of W-2s, ACA forms, and other year-end tax documents.

• Address employee inquiries concerning pay, deductions, tax withholding, and direct deposit.

• Collaborate with Human Resources on onboarding, terminations, leaves of absence, and payroll modifications.

• Stay informed about payroll laws, IRS regulations, wage and hour requirements, and industry best practices.

• Aid in both internal and external payroll-related audits.

• Complete required training sessions.

• Check and respond to work emails consistently throughout the workday.

• Maintain up-to-date knowledge of products and services.

• Perform additional duties as assigned.

⛳️ Requirements

• An Associate's degree in Accounting, Business Administration, Finance, or a related field is required; a Bachelor's degree is preferred.

• At least two (2) years of payroll processing experience is required, including experience with multi-state payroll.

• An equivalent combination of education and relevant experience will be considered.

• Experience with ADP Workforce Now is mandatory.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) is required.

• Advanced skills in Excel, including formulas, pivot tables, and VLOOKUP, are strongly preferred.

• Familiarity with time and attendance systems is advantageous.

• Strong knowledge of federal, state, and local payroll tax regulations and wage and hour laws is essential.

• CPP or FPC certification is preferred but not mandatory.

• Exceptional written and verbal communication skills, along with excellent customer service and phone etiquette.

• Capability to work independently as well as collaboratively within a team environment.

• Ability to manage multiple tasks and prioritize effectively.

• High level of attention to detail.

• Strong organizational capabilities.

• Competence in performing basic calculations, problem-solving, and reasoning.

• Ability to meet established production and quality benchmarks.

• Strong analytical and problem-solving skills with a high degree of numerical accuracy.

• Ability to meet time-sensitive payroll deadlines with accuracy and professionalism.

• Capability to manage confidential and sensitive employee information discreetly.

• Reliable transportation is necessary.

• Must reside in one of the states where Clearway Pain Solutions operates: MD, DE, VA, NJ, PA, FL, AL, GA, SC, or TX.

🏝️ Benefits

• PTO: Up to 96 hours in the first year (pro-rated based on start date).

• 7 paid holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day After Thanksgiving, Christmas Day.

• 401(k) plan with employer matching.

• Medical insurance available (single and family coverage).

• Dental insurance available (single and family coverage).

• Vision insurance available (single and family coverage).

• Short-Term Disability coverage.

• Long-Term Disability coverage.

• Basic Life/AD&D insurance.

• Employee Assistance Program.

• Voluntary Life insurance options.

• Accident insurance coverage.

• Critical Illness insurance coverage.

• Hospital Indemnity insurance coverage.

• Eligible for overtime pay in accordance with applicable laws.

• Remote work position.

• Minimal travel; occasional travel to other Clearway Pain Solutions locations may be required.