Payroll Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Confirm hours worked and any pay adjustments during each pay period, and update payroll records with approved information.

• Input payroll data into the payroll system, and manage the processing and distribution of employee pay and earnings statements.

• Examine timesheets, wage calculations, and relevant records to identify and address payroll discrepancies prior to finalizing payroll.

• Administer certified payroll for eligible employees and ensure adherence to federal contractor payroll regulations.

• Collaborate with People Operations regarding changes in compensation, leaves of absence, and modifications to earnings and deductions.

• Provide assistance to employees and managers concerning the company’s timekeeping system and its procedures.

• Keep updated on final pay processes and changes in state tax and deduction regulations that impact payroll processing.

• Carry out new-hire onboarding responsibilities as required.

• Conduct reference or background checks on current employees as per customer specifications.

• Manage employee separations, including final pay, equipment retrieval, and access termination.

• Work alongside the employment verification provider and fulfill requests that fall outside the provider's scope.

• Review and manage employee modifications in the HRIS, including demographic updates, benefit selections, and workflows.

• Engage in daily communication with employees, managers, and external parties via phone, email, video conferencing, and in-person interactions.

⛳️ Requirements

• A minimum of two (2) years of experience in payroll processing and HR administration, or a comparable mix of education, training, and experience.

• Proficient in processing multi-step payroll, including wage and deduction calculations, timekeeping reviews, and pay adjustments.

• Experience in processing certified payroll and familiarity with federal contractor requirements such as Davis-Bacon and Related Acts, McNamara-O’Hara Service Contract Act, and Prevailing Wages.

• Solid understanding of payroll tax and deduction regulations, as well as fundamental employment laws, including FLSA, EEO, and ADA.

• Familiarity with HRIS, payroll, or timekeeping platforms like Paylocity, ADP, Workday, UKG/Kronos, or equivalent systems.

• Proficient in using Microsoft Excel for reconciliation and reporting purposes.

• Exceptional accuracy and attention to detail, with a keen ability to identify and rectify numerical discrepancies.

• Effective written and verbal communication skills, with the capacity to convey pay and policy information clearly to individuals at all levels.

• Capability to manage confidential employee and payroll information with discretion and in alignment with company data protection policies.

• An associate’s or bachelor’s degree in human resources, business, accounting, or a related field is preferred; equivalent experience will also be considered.

• Professional certifications such as FPC, CPP, aPHR, PHR, or SHRM-CP are preferred.

• Experience in supporting a multi-state workforce or working within a federal government contractor environment is preferred.

• Ability to maintain a standard 40-hour work week, with occasional increased workload during payroll deadlines and period-end closures.

🏝️ Benefits

• Health, dental, and vision insurance coverage

• Life insurance

• 401(k) with a company match of 100% up to 3% and an additional 50% match on 2%

• Paid time off

• 11 Paid Holidays

• Company Equity after one year