Payroll Systems & Tax Manager

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Supervise, mentor, and cultivate a payroll team located in the Philippines, which includes responsibilities for hiring, structuring, and coaching.

• Oversee the complete payroll lifecycle across more than 15 US states, acting as the final point of escalation for intricate tax and system-related issues.

• Direct withholding, filing, and reconciliation efforts across various state jurisdictions, encompassing SUTA/FUTA, FICA, and local tax nexus management.

• Take ownership of ADP Workforce Now or a similar payroll platform, ensuring system integrity, integration, and ongoing optimization.

• Manage the registration process for new state tax IDs while ensuring compliance with obligations across the expanding US operations.

• Lead the response efforts to federal and state tax notices, garnishments, and year-end reconciliations, including processing of W-2/W-3 forms.

• Provide payroll and compliance reporting to executive management, which includes 401(k) contributions, audit status updates, and trend analysis.

• Transition from manual, reactive payroll processes to automated, scalable, and audit-ready operations.

• Report directly to the VP of Human Resources and work closely with leadership from US-based Finance, HR, and Operations.

⛳️ Requirements

• Minimum of 8 years of experience in US multi-state payroll, including at least 3 years in a leadership role.

• Proven track record in building, structuring, or scaling a payroll team based in the Philippines.

• Extensive knowledge of US multi-state tax compliance, including SUTA/FUTA, FICA, W-2/W-3 processing, and state nexus regulations.

• Advanced skills in Excel, including the use of Pivot Tables, VLOOKUPs, Macros, Power Query, and large dataset modeling.

• Strong written and verbal communication skills in English.

• Bachelor’s degree in Accounting, Finance, or a related discipline.

• Willingness to work from 10:00 PM to 7:00 AM PHST.

• Experience with ADP Workforce Now, Kronos/UKG, or other comparable enterprise payroll systems is preferred.

• Certified Payroll Professional (CPP) designation is preferred.

• Familiarity with managing 401(k) reporting, garnishments, and multi-entity payroll environments is preferred.

• Successful completion of a background check covering criminal history, previous employment, and education verification.

🏝️ Benefits

• 100% remote work; the flexibility to work from anywhere in the Philippines.

• Competitive Night Shift Differential for hours worked from 10:00 PM to 7:00 AM PHST.

• Comprehensive health insurance with options available to add dependents.

• 15 accrued PTO days in addition to Philippine public holidays.

• Clear opportunities for advancement within a growing US organization.

• Full-time employment with a US-based company that operates across more than 15 states.