Payroll Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Take ownership of and manage the complete multi-state payroll cycle in Workday for both salaried and hourly employees, encompassing off-cycle runs, terminations, retroactive pay, as well as bonus and commission payments.

• Ensure the integrity of payroll data within Workday, which includes managing earnings and deduction codes, pay groups, work locations, tax elections, garnishments, and direct deposits.

• Monitor hourly time and attendance, overtime, shift differentials, and PTO accruals in collaboration with Manufacturing Operations.

• Act as the primary point of contact for employee inquiries regarding payroll.

• Assist with the final stages of the Workday Payroll implementation, which includes validating configurations, conducting test and parallel payroll runs, performing data migration checks, and executing PEO cutover.

• Create documentation for payroll procedures and establish internal controls, checklists, and approval workflows.

• Register and oversee state and local payroll tax accounts; keep track of filings, deposits, and agency communications, while resolving any issues that arise.

• Aid in the quarter-end and year-end payroll processes, including 941s, W-2s, state filings, and amendments.

• Manage payroll-related benefit deductions, 401(k) contributions, and funding files.

• Collaborate with People Ops and the plan provider for reconciliations and census data management.

• Reconcile payroll with the general ledger; prepare payroll journal entries and accruals, and assist with the monthly close process.

• Provide payroll data and reconciliations needed for financial statements, 401(k), workers' compensation, and R&D tax credit audits.

• Report directly to the Senior Finance Manager and work closely with the People Ops team.

⛳️ Requirements

• A minimum of 3 years of comprehensive payroll experience, including multi-state payroll in the United States.

• Proficiency in Workday Payroll is essential, particularly in processing payroll through the system.

• Familiarity with federal, state, and local payroll tax regulations, wage and hour laws, and FLSA classification is required.

• Experience in payroll GL mapping, reconciliation, and journal entries is necessary.

• Strong Excel skills and the ability to work comfortably with large datasets are important.

• A high level of accuracy and follow-through is essential.

• The ability to exercise sound discretion with confidential compensation and employee data is crucial.

• Excellent written communication skills and the capability to work independently in a dynamic remote environment are required.

• CPP or FPC certification is preferred but not mandatory.

🏝️ Benefits

• Employee Stock Options

• Paid time off

• Medical insurance

• Dental insurance

• Vision insurance

• Life insurance

• Disability insurance

• 401(k)