Payroll Specialist

This is a fully remote position, open to applicants in Canada.

📋 Description

• Accurately and promptly process bi-weekly payroll for salaried, hourly, commissioned, unionized, and non-unionized employees across various Canadian provinces.

• Administer payroll in compliance with federal and provincial legislation, collective agreements, employment contracts, and company policies.

• Review and validate payroll data, such as hires, terminations, compensation modifications, bonuses, commissions, overtime, allowances, and retroactive adjustments.

• Reconcile time and attendance records, earnings, deductions, and payroll transactions.

• Perform pre-payroll and post-payroll audits and manage necessary corrections.

• Process both statutory and voluntary deductions, including taxes, CPP, EI, union dues, benefit premiums, RRSP contributions, and garnishments.

• Prepare and submit Records of Employment and handle termination-related payments.

• Address employee and management payroll inquiries and resolve any discrepancies.

• Manage benefits enrollments, adjustments, terminations, eligibility, deductions, premiums, and provider invoices.

• Oversee group RRSP enrollments, contribution modifications, terminations, and reconciliations.

• Assist with year-end payroll tasks, including T4 slips, T4 summaries, tax reporting, and statutory updates.

• Conduct payroll, benefits, RRSP, and statutory remittance reconciliations and generate reports for Finance, HR, and management.

• Maintain payroll and benefits data in Dayforce and investigate any system-related discrepancies.

• Engage in system testing, upgrades, configuration changes, and continuous improvement initiatives.

• Uphold procedures, documentation, audit trails, and confidential employee records.

• Collaborate with HR, Finance, branch leadership, IT, Dayforce support, and external service providers.

⛳️ Requirements

• Payroll Compliance Professional (PCP) designation is required, or substantial progress towards certification with a commitment to obtain it.

• At least 3 years of experience in processing full-cycle Canadian payroll, ideally in a multi-provincial context.

• Experience in processing payroll for both unionized and non-unionized employees, including the application of collective agreements.

• Strong preference for experience with Dayforce.

• Previous experience in administering employee benefits and group RRSP programs is preferred.

• In-depth knowledge of Canadian payroll legislation, statutory deductions, employment standards, and year-end reporting requirements.

• Experience in preparing or assisting with T4 processing, payroll reconciliations, and statutory reporting.

• Proficient in Microsoft Excel, particularly in analyzing and reconciling payroll data.

• Exceptional attention to detail, along with strong analytical and problem-solving skills.

• Excellent organizational skills and the capability to manage multiple deadlines.

• Outstanding written and verbal communication skills.

• Strong customer service orientation and effective communication with employees and leaders at all levels.

• Ability to work independently while effectively collaborating with a larger team.

• High level of discretion and confidentiality when dealing with sensitive employee information.

• Demonstrated commitment to process improvement, accuracy, and operational excellence.

🏝️ Benefits

• Administration of group benefits programs, including extended health care, dental, vision, life insurance, and other applicable benefits.

• Management of the company group RRSP program, featuring employer matching provisions.

• Involvement in employee benefits renewal activities and approved plan modifications.

• Support provided for employee leaves of absence and termination-related benefits administration.

• Opportunities for professional development through participation in system testing, upgrades, configuration changes, and process improvements.