Payroll Specialist

This is a fully remote position, open to applicants in Portugal.

📋 Description

• Execute the complete native Portuguese payroll cycle in-house with precision, compliance, and punctuality.

• Process and validate payroll master data, encompassing hires, terminations, salary adjustments, variable pay, benefits, absences, and garnishments.

• Conduct pre- and post-payroll validations and identify issues prior to them reaching employees, customers, or Finance.

• Manage monthly IRS withholding declarations, DMR filings to Segurança Social, annual Modelo 10 submissions, and reimbursement claims.

• Retrieve and maintain employee IRS withholding codes and assist with the setup and maintenance of government access.

• Adhere to payroll system procedures and test legislative updates as instructed.

• Utilize knowledge of Portuguese tax, social security, labor law, and collective agreements.

• Review payroll journals and GL mappings against outputs and flag any data integrity concerns.

• Address assigned client payroll tickets and escalate issues that exceed your scope.

• Generate statutory and ad-hoc reports, including those for the EU Pay Transparency Directive, Comissão de Trabalhadores pay assessments, and RGPD/GDPR compliance documentation.

• Provide data and documentation for both internal and external audits.

• Follow and enhance SOPs, disseminate knowledge, and maintain playbooks and knowledge-base documentation.

⛳️ Requirements

• 1–3 years of experience managing native, in-house payroll processes for Portugal.

• Capable of independently processing a defined volume of payslips each month.

• Practical experience with Portuguese payroll software such as Cegid (Primavera or PHC) and/or Sendys.

• Possession of a recognized accounting/payroll qualification and/or a dedicated payroll processing certification.

• Familiarity with Portuguese wage tax, social insurance, and labor law.

• Proficient in Portuguese at C1/C2 level and fluent in English.

• Ability to manage assigned client inquiries and escalate issues that fall outside your scope.

• Meticulous, detail-oriented approach with rigorous self-checking.

• Competence in navigating ambiguity and escalating out-of-scope issues.

• Eagerness to share knowledge and assist less experienced colleagues.

• Comfortable working primarily asynchronously in a fast-paced, remote-first environment.

🏝️ Benefits

• Work from anywhere, subject to authorization to work in your location.

• Enjoy 40 days off annually, including holidays and vacation, or more if required by local regulations.

• Access to Plumm mental health support.

• Monthly wellbeing allowance via the ThanksBen wallet.

• At least three months of paid parental leave with job protection for up to 12 months or as mandated locally.

• WFH stipend for laptop and home office equipment.