Payroll Specialist

This is a fully remote position, open to applicants in Netherlands.

📋 Description

• Accurately, compliantly, and promptly produce the designated stream of native Dutch payroll each period.

• Process and verify payroll master data, which includes new hires, terminations, salary changes, variable pay, benefits, absences, and garnishments.

• Execute pre- and post-payroll validations, identifying issues prior to finalizing payroll.

• Complete monthly loonaangifte submissions to the Belastingdienst, as well as UWV wage declarations, annual jaarloonopgaaf, and Ziektewet/WAZO reimbursement claims.

• Retrieve and manage employee loonheffingskorting data while facilitating necessary government access setup and maintenance.

• Adhere to in-house payroll system protocols and test legislative updates as instructed.

• Utilize knowledge of Dutch wage tax, social security, employment legislation, and CAO in payroll tasks.

• Review payroll journals and GL mappings against payroll outputs, flagging any data integrity issues.

• Manage assigned client payroll inquiries and escalate issues that exceed scope.

• Prepare statutory and ad-hoc reports, including those related to the EU Pay Transparency Directive, OR-facing pay assessments, and AVG/GDPR documentation.

• Provide organized data and documentation for both internal and external audits.

• Follow and enhance SOPs, identify process gaps, share knowledge, and maintain playbooks and the knowledge base.

⛳️ Requirements

• 1–3 years of experience managing native, in-house Netherlands payroll processes.

• Capability to independently manage a defined monthly volume of payslips.

• Practical AFAS processing experience.

• Completion of Praktijkdiploma Loonadministratie (PDL) and/or NIRPA Register Salarisadministrateur (RSa) registration.

• Proficient understanding of Dutch wage tax, social insurance, and labor law.

• Proficiency in Dutch at C1/C2 level for interaction with local authorities.

• Fluent in English for collaboration with the asynchronous global team.

• Ability to manage assigned client inquiries and escalate issues beyond scope with clear context.

• Detail-oriented with a meticulous approach and thorough self-checking.

• Capability to navigate ambiguity and recognize when escalation is necessary.

• Willingness to share knowledge and support colleagues.

• Comfort in a fast-paced, remote-first work environment with a largely asynchronous workflow.

• Eligibility to work in the Netherlands.

• Desirable: broader accounting background or RA/AA qualification.

• Desirable: experience in delivering cross-functional HR/payroll projects.

• Desirable: practical use of AI tools for payroll or operational workflows.

• Desirable: skills in data transformation and experience with data analytics platforms.

🏝️ Benefits

• Opportunity to work remotely in a remote-first environment.

• 40 days off per year, inclusive of holidays and vacation, or more if mandated by local regulations.

• Access to Plumm mental well-being services.

• Monthly well-being allowance available in the ThanksBen wallet.

• At least three months of paid parental leave for new parents.

• Job protection for up to 12 months or as required by local laws.

• Stipend for laptop and home office equipment.

• Asynchronous and collaborative work setting.

• Inclusive and global workplace culture.