Payroll Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Execute daily operations within the Payroll department, which includes processing multiple bi-weekly payrolls, conducting new hire time and attendance training, resetting employee self-service login credentials, verifying employment, and handling off-cycle payments.

• Collaborate with Human Resources, Finance, and other departments as necessary.

• Oversee and ensure compliance with FLSA regulations across multi-state operations.

• Reconcile timecards by reaching out to team members and supervisors for timesheet approvals.

• Conduct data entry and imports for payroll adjustments.

• Keep precise payroll records to uphold audit and compliance standards.

• Generate and distribute reports for business partners.

• Resolve tax-related issues by working with ADP tax services and internal resources.

• Maintain comprehensive records and documentation concerning state-specific issues.

• Handle year-end processing tasks, including reviewing, approving, and distributing W-2s, and preparing for the upcoming year.

• Document payroll procedures.

• Provide prompt assistance to team members and management regarding payroll inquiries.

• Carry out additional related duties as assigned.

⛳️ Requirements

• An Associate's degree in a relevant field along with 4 years of payroll experience, or an equivalent combination of education and experience.

• Experience with integrated Payroll/HR systems, ideally ADP Workforce Now.

• Preferred experience includes union work, implementation, and multi-state tax knowledge (including CA, WA, IL, NY/NYC).

• Proficient in Excel with intermediate skills (pivot tables, v-lookups).

• Familiarity with Outlook, Word, and Adobe Acrobat.

• Ability to adapt and manage multiple tasks effectively.

• Exceptional organizational and time management abilities.

• Strong verbal and written communication skills.

• Customer-service oriented.

• Highly detail-oriented and inquisitive.

• Bilingual in English and Spanish is a plus.

🏝️ Benefits

• Comprehensive health insurance options.

• Retirement plan with company match.

• Paid time off and holidays.

• Opportunities for professional development and growth.

• Collaborative and inclusive work environment.