Payroll Specialist

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Administer and process payroll utilizing ADP.

• Maintain payroll records for employees, including deductions, tax elections, and other pertinent payroll information.

• Manage onboarding and offboarding processes, including new hires, terminations, adjustments in compensation, bonuses, and other payroll modifications.

• Establish payroll operations in a new state, which involves researching and coordinating state-specific payroll taxes, withholdings, unemployment, and the necessary employer registration requirements.

• Collaborate with ADP to set up new-state payroll and tax accounts, ensuring proper configuration within the payroll system.

• Guarantee precise state and local tax withholdings and reporting.

• Analyze payroll reports and reconcile payroll data to detect and rectify discrepancies.

• Assist with federal, state, and local payroll tax filings and ensure compliance.

• Oversee multi-state payroll obligations as the company grows.

• Address employee inquiries concerning payroll, deductions, taxes, and pay statements.

• Aid in year-end payroll processes, including the preparation and reconciliation of W-2 forms.

• Ensure the accuracy of payroll documentation and assist with both internal and external audits.

• Uphold confidentiality regarding employee compensation and personal information.

• Work collaboratively with HR, accounting, and management on payroll-related issues.

• Identify and propose enhancements to payroll processes and controls.

⛳️ Requirements

• Proven hands-on experience with ADP payroll.

• Comprehensive experience in processing payroll from inception to completion.

• Background in handling multi-state payroll.

• Experience with the initiation or implementation of payroll in new states, including state registration, tax configurations, and payroll system setup.

• Strong knowledge of federal and state payroll regulations.

• Proficient in Excel with a keen attention to detail.

• Capable of working independently while managing confidential information.

• Excellent organizational and problem-solving abilities.

• US Citizenship is required.

• Ideal candidates will reside in a HUBZone.

• Preferred: Familiarity with ADP Workforce Now.

• Preferred: Experience supporting small or growing government contractors.

• Preferred: Proven track record of establishing payroll in multiple states.

• Preferred: FPC or CPP certification.

• Preferred: Experience with HRIS/payroll implementation.

🏝️ Benefits

• Health insurance plans available.

• Health Savings Account (HSA).

• Dental coverage.

• Vision insurance.

• Long-term disability coverage.

• Short-term disability coverage.

• Basic term life insurance.

• Supplemental term life insurance for employees, spouses, and dependents.

• Simple IRA plan.

• Reimbursement for parking and commuting expenses.

• Opportunities for training and education.