Payroll Manager

This is a fully remote position, open to applicants in Asia.

📋 Description

• Take charge of both regular and off-cycle U.S. payroll processing using Rippling.

• Ensure the accuracy of payroll inputs, such as new hires, terminations, compensation adjustments, bonuses, deductions, and reimbursements.

• Oversee and reconcile payments for contractors.

• Coordinate payroll and bonus distribution for employees working through EOR partners.

• Validate payroll calculations from EOR partners and reconcile their invoices and statements with internal records.

• Manage payroll requirements across multiple states, including tax withholding, overtime, final pay, state registrations, tax notices, filings, and reconciliations.

• Handle deductions for benefits, garnishments, retirement contributions, and other payroll-related deductions.

• Maintain precise payroll and employee information in Rippling, troubleshooting configurations, reports, workflows, and records as needed.

• Investigate payroll discrepancies, identify their root causes, and ensure resolution.

• Act as the primary point of contact for employee inquiries regarding payroll.

• Assist with payroll-related audits, census requests, and reviews of benefits and insurance.

• Manage year-end payroll tasks, including processing W-2s/1099s, conducting annual reconciliations, and fulfilling related tax obligations.

• Develop and maintain payroll standard operating procedures (SOPs) and controls to enhance accuracy, efficiency, and audit readiness.

• Report directly to the VP of Finance and collaborate with Finance, HR, Accounting, staff, and external payroll partners.

⛳️ Requirements

• Minimum of 5 years of payroll experience, with at least 3 years focused on U.S. payroll administration.

• Practical experience in processing payroll using Rippling.

• Proven ability to manage multi-state U.S. payroll, with a strong preference for experience in California and/or New York.

• Hands-on knowledge of California's overtime regulations, tax exemptions, and final pay requirements.

• Comprehensive understanding of U.S. payroll taxes, wage deductions, federal and state regulations, and off-cycle payroll processes.

• Experience in independently investigating and resolving payroll discrepancies.

• Proficient in Excel or Google Sheets, especially for reconciliations and payroll reporting.

• Strong numerical reasoning skills and exceptional attention to detail.

• Professional proficiency in both spoken and written English.

• Excellent communication and customer service abilities for addressing sensitive payroll inquiries from employees.

• Capacity to work independently, manage recurring deadlines, and take ownership in a dynamic, fast-paced environment.

🏝️ Benefits

• Comprehensive health and wellness benefits.

• Opportunities for professional development and career advancement.

• Flexible work arrangements to promote work-life balance.

• Generous paid time off and holiday policies.

• Retirement savings plan with company matching.