Payroll Coordinator

This is a fully remote position, open to applicants in District of Columbia.

📋 Description

• Oversee the complete national and international payroll cycle through collaboration with stakeholders, ensuring precise and punctual calculations.

• Process and verify monthly payroll inputs while ensuring accurate adjustments for salary disbursements.

• Reconcile accounting system entries to confirm transaction accuracy.

• Maintain the Humanity time and attendance tool, ensuring proper processing and updates.

• Consult with HR regarding any exceptions and payroll-related issues, escalating urgent matters as necessary.

• Engage with external vendors, pension funds, independent financial consultants, and other relevant parties.

• Ensure adherence to company policies and relevant legal regulations.

• Serve as the primary contact for the payroll provider concerning tax filings when needed.

• Assist the Finance team during audits.

• Address inquiries from team members and business partners regarding compensation, benefits, taxes, and employee insurance.

• Identify, lead, and implement projects aimed at improving payroll processes and systems.

• Provide necessary support to the Human Resources department.

• Perform other duties as assigned.

⛳️ Requirements

• Legal authorization to work in the US (citizenship, permanent residence, or work permit).

• Proficiency in English (required).

• Diploma or Bachelor's degree in HR or accounting.

• A minimum of 3 years in a comparable role.

• Experience in nonprofit financial operations (required).

• Proven experience in payroll administration (required).

• Proficient in Excel, accounting software (QuickBooks), and data management systems (required).

• Experience with domestic and international PEOs (required).

• Familiarity with G-Suite, Timeco, Asana, and Bamboo (preferred).

• Strong verbal and written communication skills along with problem-solving abilities.

• Keen attention to detail.

• Capacity to manage multiple tasks and competing priorities.

• Enthusiastic, proactive, and comfortable with administrative responsibilities when necessary.

• Ability to work remotely with minimal supervision.

• Reliable internet connection.

🏝️ Benefits

• Fully remote work from any location with dependable internet access.

• Flexible location arrangements.

• Support for compensation, benefits, taxes, and employee insurance.

• Professional engagement in payroll process and system enhancement projects.