Payroll and People Operations Generalist

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Oversee and balance semi-monthly payroll operations.

• Examine benefit deductions, retirement contributions, leave-related pay adjustments, and HR payroll submissions.

• Reconcile payroll deductions and employer contributions with carrier, benefits platform, and retirement plan records.

• Investigate and resolve payroll discrepancies in collaboration with People Operations, vendors, Finance, and the Director of People Operations.

• Manage payroll modifications for new hires, terminations, compensation changes, leave, benefits, severance, and other status updates.

• Maintain payroll documentation and audit records accurately.

• Assist with payroll audits, year-end activities, W-2 preparation, and benefits and retirement reconciliations.

• Generate workforce, compensation, benefits, and compliance reports.

• Organize state and local payroll tax registrations and keep jurisdictional tax records up to date.

• Monitor and address federal, state, and local payroll tax notices.

• Provide Finance with payroll reports and documentation needed for filings, reconciliations, reporting, and audits.

• Track payroll tax filing and payment deadlines and coordinate necessary corrections.

• Administer state sick leave requirements and part-time employee accruals.

• Manage 401(k) enrollments, contribution processing, reconciliations, and employee requests.

• Facilitate employee benefit administration throughout the employee lifecycle.

• Oversee eligibility and enrollment data across HRIS, benefits platforms, payroll, and vendors.

• Assist with benefits renewals and conduct cost and enrollment analysis.

• Collaborate with brokers, carriers, payroll providers, retirement administrators, and other vendors.

• Ensure accurate maintenance of People Operations, payroll, benefits, HRIS, and employee data.

• Conduct audits and reconciliations to rectify discrepancies.

• Support ACA eligibility tracking, data validation, and annual 1095-C preparation and distribution.

• Provide timely assistance to employees and managers regarding People Operations inquiries and workplace programs.

• Assist with onboarding, offboarding, HRIS transactions, benefits enrollment, employee records, and documentation.

• Create employee-facing resources, guides, forms, and communications.

• Identify opportunities to streamline People Operations processes and enhance the employee experience.

• Complete HRIS transactions, audits, reports, compliance initiatives, annual projects, and special projects.

• Uphold the values of the Partnership Project and contribute to a collaborative, respectful, and mission-aligned workplace.

⛳️ Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a relevant field preferred; equivalent experience may be considered.

• 3–5 years of progressive experience in payroll and general Human Resources and/or People Operations.

• 3–5 years of experience managing HRIS and benefits administration systems.

• Familiarity with Paylocity, Employee Navigator, Asana, and Principal is preferred.

• Working knowledge of FMLA, state leave programs, ACA requirements, ADA process, and retirement plan administration.

• Proven experience administering employee benefits and engaging directly with benefits vendors or brokers.

• High level of professionalism and confidentiality.

• Capacity to manage sensitive and confidential information with discretion.

• Good judgment and integrity.

• Ability to prioritize tasks and escalate issues appropriately.

• Excellent communication and interpersonal skills.

• Capability to build and maintain collaborative relationships with diverse groups.

• Strong customer service and employee support skills.

• Exceptional organizational skills and attention to detail.

• Experience in database management, particularly with HR and benefit platforms.

• Familiarity with Paychex is preferred.

• Ability to identify root causes and develop effective solutions.

• Commitment to inclusivity, belonging, and anti-racism initiatives.

• Willingness to work occasional evenings and travel as necessary.

• SHRM-CP, SHRM-SCP, HRCI PHR, or SPHR certification preferred.

• American Payroll Association certification preferred.

• Non-profit experience and knowledge of the environmental movement are highly preferred.

🏝️ Benefits

• Unlimited PTO, with a minimum of 20 days off per year.

• 100% employer-paid medical, dental, and vision coverage for the employee and their family.

• Life and AD&D insurance fully covered by the employer for the employee.

• 401(k) employer matching.

• Pre-tax and/or Roth FSA options.

• Dependent care benefits.

• Commuter benefits.

• Parking benefits.

• Voluntary disability insurance available.

• Voluntary life insurance options.

• Cancer coverage offered.

• Pet insurance available.

• Legal aid services provided.

• Credit monitoring services included.

• Semi-monthly technology/phone stipend.

• 12 weeks of paid parental leave.

• 8 weeks of paid sabbatical leave after 5 years of service.

• 13 paid holidays throughout the year.