Payroll and Contracts Officer

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Process payroll for all employees utilizing Employment Hero, ensuring compliance with modern awards and Fair Work regulations.

• Conduct regular bank and account reconciliations using Xero.

• Gather, validate, and submit employee timesheets for payroll processing.

• Prepare preliminary quotations for construction cleaning projects.

• Examine scopes of work documents for precision and thoroughness.

• Manage general administrative duties as assigned by the business owner.

• Ensure payroll adheres to relevant modern awards and Enterprise Bargaining Agreements.

• Oversee contract administration for both new and existing client engagements.

• Administer timesheet entries to guarantee accurate payroll input.

• Extract basic quantity data from Togal AI to aid in quotation preparation.

• Generate detailed quotations derived from extracted project data.

• Draft thorough scopes of work for upcoming projects.

• Assess client-supplied scopes of work for consistency and completeness.

⛳️ Requirements

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related discipline.

• Demonstrated experience in Australian payroll, including modern award interpretation, compliance, and navigating complex payroll systems.

• Practical experience in payroll processing under Enterprise Bargaining Agreements (EBAs).

• Exceptional accuracy in payroll processing and a keen attention to detail.

• Experience in collecting, reviewing, and verifying timesheets to ensure precise payroll processing.

• Proficient understanding of Xero, particularly in reconciliations and basic bookkeeping tasks.

• Strong organizational capabilities and the ability to juggle multiple responsibilities, deadlines, and priorities.

• Capacity to work independently, take initiative, and make informed decisions with minimal oversight.

• Excellent written and verbal communication skills in English.

• Professional interaction with both internal and external stakeholders.

• Comfort in a dynamic business environment with responsibilities extending into contract administration, quotations, and operational support.

• Proactive approach, eagerness to learn new processes, and readiness to tackle unfamiliar challenges.

• Ability to identify problems, ask pertinent questions, and seek clarification when needed.

• Nice to have: experience in the construction, labor hire, facilities management, or cleaning sectors.

• Nice to have: experience in preparing quotations, reviewing scopes of work, estimating, or project administration.

• Nice to have: experience in contracts administration, document management, or operational support.

• Nice to have: hands-on experience with Employment Hero.

• Nice to have: familiarity with Togal AI or similar quantity take-off and estimating software.

• Nice to have: experience in a small to medium-sized business environment.

🏝️ Benefits

• Comprehensive HMO, dental, and life insurance for you and one free dependent from day one, with the opportunity to add more dependents.

• Uncapped placement incentives.

• Continuous training and upskilling opportunities.

• Paid leave options including birthday, vacation, medical, and maternity leave.

• Up to 6 vacation days that can be converted to cash on your anniversary.

• Employee engagement events such as year-end parties, family days, team-building activities, and more.