Payroll and Benefits Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Take ownership of the complete payroll processing cycle for the US and Canada, ensuring accuracy and timeliness for each pay period.

• Act as the primary contact for UK and France payroll, collaborating with third-party payroll service providers.

• Manage payroll data in Rippling, including updates related to employee changes, pay adjustments, and terminations.

• Investigate and assist in resolving payroll tax notices related to unemployment insurance and withholding.

• Reconcile payroll and benefits, which includes payroll deductions, benefits invoices, and entries in the general ledger.

• Facilitate compliance-related audits by preparing necessary payroll and benefits documentation for the Finance and People Operations teams.

• Oversee the intake of leave requests and verify initial eligibility according to policy.

• Coordinate the impact of leave on payroll processing.

• Monitor the status of leave cases and manage logistics for returning to work.

• Collaborate with People Operations on compliance reviews for complex or ambiguous leave situations.

• Respond to employee inquiries regarding benefits enrollment, coverage options, and plan specifics.

• Execute benefits changes associated with qualifying life events.

• Assist in the logistics of open enrollment as needed.

⛳️ Requirements

• 3–5 years of experience in payroll processing, including handling multi-state payroll in the US.

• Experience with Canadian payroll is preferred; a willingness to develop this expertise is required.

• Strong preference for experience with Rippling or a similar HRIS/payroll platform.

• Familiarity with US leave laws (FMLA, state paid leave/PFML) is preferred.

• Experience in researching and resolving payroll tax notices (SUI, withholding) directly with tax agencies or through a payroll provider.

• High attention to detail and the ability to manage sensitive, confidential information effectively.

• Capability to work collaboratively across functions with Finance and third-party vendors.

• Experience coordinating with international payroll vendors is advantageous (UK/France).

• Applicants must fulfill relevant employment eligibility requirements; the employer participates in E-Verify.

🏝️ Benefits

• Medical Insurance

• Dental Insurance

• Vision Insurance

• 401(k) retirement plan with company match (subject to annual dollar cap)

• Flexible time off plan

• 15 paid holidays

• Sick leave (amount varies based on state requirements and meets at least the minimum mandated by any state)

• Short-term and long-term disability coverage

• Life insurance

• Paid parental leave

• Reasonable accommodations provided throughout the hiring process