Payroll and Benefits Accountant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Prepare, review, and post payroll journal entries for wages, salaries, overtime, bonuses, incentives, PTO, payroll taxes, garnishments, and employee deductions.

• Record employer-paid benefit costs, including medical, dental, vision, life insurance, disability, retirement-plan contributions, HSA/FSA contributions, workers’ compensation, and other benefit programs.

• Allocate payroll and benefit expenses across organizational reporting dimensions.

• Collaborate with Payroll and HR to confirm employee, compensation, deduction, benefit, leave, and termination transactions.

• Examine payroll registers for unusual items, duplicate payments, negative net pay, incorrect deductions, coding errors, and other exceptions.

• Reconcile benefit carrier invoices and third-party administrator statements with payroll deductions, enrollment records, and general-ledger balances.

• Investigate discrepancies related to benefit eligibility, deductions, contributions, retroactive adjustments, and vendor billing.

• Coordinate with benefits vendors, retirement-plan administrators, brokers, HR, and payroll providers to resolve issues.

• Support annual open enrollment by validating deduction setup, effective dates, benefit-plan mappings, and payroll-system configuration.

• Assist with employee payroll and benefits inquiries that require accounting, deduction, payment, or reconciliation research.

• Maintain and enhance payroll and benefits reconciliation templates, procedures, checklists, and month-end close calendars.

• Participate in payroll, HRIS, timekeeping, ERP, benefits administration, and general-ledger system implementations, upgrades, testing, and process changes.

• Develop reports and dashboards for payroll expenses, benefits costs, headcount, overtime, labor distribution, and payroll liability trends.

• Utilize Excel and reporting tools to analyze large datasets, identify exceptions, and enhance reporting efficiency.

• Cross-train with payroll, accounts payable, HR, and accounting personnel to ensure continuity of operations.

⛳️ Requirements

• 1-3 years of experience in benefits/payroll processing, HR coordination, and administrative support.

• Proficiency in Excel for updating and reviewing existing spreadsheets, identifying discrepancies, and accurately entering data.

• Excellent written and verbal communication skills in English.

• Exceptional attention to detail, organization, and confidentiality.

• Ability to work independently in an offshore environment, managing multiple deliverables and deadlines.

• Proven experience using an HRIS platform such as Paylocity, ADP, Workday, or BambooHR for data entry, reporting, and process execution.

• Demonstrated ability to efficiently manage and organize complex calendars and high-volume email inboxes for executive or team support.

• Familiarity with US-based HR operations, benefits, and compliance processes (nice-to-have).

• Prior experience supporting executives (nice-to-have).

• Reliable computer, high-speed internet, and a quiet, dedicated workspace for remote work.

• Currently residing in the Philippines and legally authorized to work there.

🏝️ Benefits

• 100% Remote Work.

• 13th Month Pay.

• Healthcare (HMO).

• Comprehensive Fringe Benefits package.

• Paid Service Incentive Leave (SIL).

• Paid Philippines Holidays.

• Free Learning and Development Programs.