Internal Payroll Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and coordinate the payroll process on behalf of the company.

• Act as the main operational liaison between internal teams and the external payroll provider.

• Assist in the complete payroll cycle, which includes preparation, validation, processing coordination, payment execution, reconciliation, reporting, and issue resolution.

• Maintain and manage payroll-related information for employees and workers.

• Gather and verify time, attendance, pay changes, bonuses, reimbursements, deductions, and payroll adjustments.

• Follow up with supervisors and internal teams to ensure that payroll information is complete and approved.

• Submit precise and authorized payroll data within set deadlines.

• Collaborate with the third-party payroll provider throughout each payroll cycle.

• Examine preliminary payroll reports for errors, missing employees, unusual amounts, and other discrepancies.

• Coordinate necessary corrections and prepare payroll for management approval.

• Monitor payroll execution and confirm that approved payroll has been processed.

• Review and address issues related to failed, rejected, delayed, or incorrect payments.

• Reconcile completed payroll with approved source information and provider reports.

• Maintain payroll reports, approvals, reconciliation records, and supporting documentation.

• Address payroll-related inquiries from employees and workers.

• Assist with payroll accounting, reporting, documentation, and process enhancement initiatives.

⛳️ Requirements

• Must have resided or worked in the United States.

• Must have previously engaged in the InterExchange Work Program with the United States.

• Experience in accounting support, payroll coordination, finance administration, data processing, or a similar role.

• Basic accounting and data-entry skills.

• Excellent numerical accuracy and strong attention to detail.

• Ability to analyze data and identify missing, inconsistent, or unusual information.

• Strong organizational, reconciliation, and problem-solving abilities.

• Capacity to manage recurring deadlines and follow up on outstanding requirements.

• Proficient written and verbal English communication skills.

• Ability to interact professionally with employees, managers, internal departments, and external service providers.

• Competence in handling confidential payroll, compensation, banking, and employee information with discretion.

• Ability to work independently in a structured remote setting.

• Comfortable using Microsoft Outlook, OneDrive, Microsoft 365/Office applications, spreadsheets, online collaboration tools, and payroll, timekeeping, or accounting systems.

• Preferred: Educational background in Accounting, Finance, Business Administration, or a related field.

• Preferred: Previous experience with payroll, timekeeping, accounting, or financial systems.

• Preferred: Experience coordinating with a third-party payroll provider.

• Preferred: Experience supporting U.S.-based operations or a distributed workforce.

• Preferred: Familiarity with payroll reconciliation, payroll reports, and financial documentation.

• Preferred: Experience managing high-volume employee or worker records.

• Preferred: Experience with payroll platforms; ability to quickly learn new systems is also important.

🏝️ Benefits

• Competitive compensation based on experience and qualifications.

• Fully remote work environment.

• Structured payroll processes and clearly defined responsibilities.

• Opportunity to gain experience supporting U.S.-based payroll operations.

• Long-term opportunity within a growing organization.

• Exposure to accounting, payroll controls, reconciliation, and financial operations.

• Opportunity to develop experience across the full payroll cycle.

• Collaboration with Accounting, HR, Operations, Management, and external payroll providers.