Payroll Compliance Analyst – Advanced

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and ensure adherence to relevant payroll regulations in both the United States and Canada.

• Investigate, interpret, and convey updates on new payroll legislation and regulatory requirements.

• Manage payroll compliance calendars, filing timelines, and regulatory commitments.

• Collaborate with Legal, Finance, Human Resources, and external service providers to execute compliance requirements.

• Keep payroll policies, procedures, and controls up to date and in alignment with applicable laws.

• Conduct regular payroll compliance assessments and operational audits.

• Detect control deficiencies and compliance risks through proactive monitoring and testing.

• Carry out root cause analysis and formulate corrective action plans for payroll discrepancies.

• Assist with Internal Audit, External Audit, SOX compliance initiatives, and regulatory assessments.

• Preserve payroll control documentation, audit evidence, and remediation records.

• Monitor compliance issues until resolution and provide executive-level status updates.

• Confirm employee tax configurations and jurisdiction assignments.

• Examine payroll tax filings and remittances for accuracy and completeness.

• Manage responses to tax notices and governmental inquiries.

• Collaborate with external payroll tax vendors to rectify filing discrepancies.

• Aid in year-end tax reporting activities, including W-2, T4, RL-1, state reporting, and provincial reporting.

• Audit payroll transactions and investigate compliance issues that affect employee compensation.

• Review earnings, deductions, tax calculations, benefit deductions, PTO payouts, final pay calculations, and garnishment processing.

• Facilitate payroll integration activities for acquisitions and new entities.

• Organize payroll registrations and agency account setups.

• Assess compliance implications arising from business transitions and organizational changes.

• Assist with payroll vendor transitions, entity consolidations, and process standardizations.

• Maintain payroll standard operating procedures (SOPs), compliance documentation, and governance materials.

• Propose enhancements to fortify internal controls and mitigate operational risks.

• Support the implementation of payroll technologies and automation projects.

• Develop and sustain compliance dashboards and operational metrics.

• Engage in strategic payroll transformation initiatives.

• Analyze payroll data to identify trends, risks, and areas for improvement.

• Prepare executive summaries and compliance reports for leadership review.

• Track and report on compliance, audit readiness, controls, tax operations, remediation, and service delivery KPIs.

⛳️ Requirements

• Relevant experience, skills, and certifications in payroll compliance, audit, tax, controls, and regulatory governance.

• Familiarity with applicable payroll regulations in the United States and Canada.

• Capability to research, interpret, and communicate payroll legislation and regulatory requirements.

• Experience in maintaining payroll compliance calendars, filing schedules, and regulatory obligations.

• Background in conducting payroll compliance reviews and operational audits.

• Ability to identify control deficiencies and compliance risks through monitoring and testing.

• Proficient in root cause analysis and corrective action planning for payroll anomalies.

• Experience in supporting Internal Audit, External Audit, SOX compliance activities, and regulatory examinations.

• Knowledgeable about payroll tax filings, remittances, tax notices, and government inquiries.

• Familiarity with W-2, T4, RL-1, state reporting, and provincial reporting.

• Understanding of employee tax setup, jurisdiction assignments, earnings, deductions, tax calculations, benefit deductions, PTO payouts, final pay, and garnishments.

• Experience aiding payroll integrations for acquisitions and new entities.

• Knowledgeable about payroll registrations, agency account setup, vendor transitions, entity consolidations, and process standardization.

• Experience in maintaining payroll SOPs, compliance documentation, and governance materials.

• Ability to develop and maintain compliance dashboards, operational metrics, executive summaries, and compliance reports.

• Proficient in analyzing payroll data and monitoring compliance, audit readiness, controls, tax operations, remediation, and service delivery KPIs.

🏝️ Benefits

• Comprehensive medical, dental, and vision insurance coverage.

• Basic Life Insurance provided at no cost to the employee.

• Company-paid short-term and long-term disability.

• 12 weeks of fully paid Parental Leave.

• Health Savings Account (HSA) options available.

• Flexible Spending Accounts (FSA) offered.

• Retirement savings plan participation.

• Personal Paid Time Off (PTO) provided.

• Paid holidays and a company-wide Wellness Day off.

• Paid time off to volunteer with nonprofit organizations.

• Pet-friendly office atmosphere.

• Commuter Benefits available.

• Group Pet Insurance offered.

• On-the-job training and skill development opportunities.

• Employee Assistance Program (EAP) access.