Payroll Accountant

This is a fully remote position, open to applicants in Alabama, +27 more states.

📋 Description

• Handle vendor invoices, which includes matching purchase orders/contracts, GL coding, and collecting approvals.

• Investigate and resolve discrepancies related to vendor invoices, overdue balances, and payment inquiries.

• Assist in setting up and maintaining vendor information, collecting W-9 forms, and supporting 1099 reporting.

• Provide support for check runs, ACH, and wire transfers.

• Aid in monthly Accounts Payable reconciliations and review aging reports.

• Offer backup coverage for Accounts Payable as necessary.

• Ensure confidentiality of employee and financial data.

• Accurately prepare and submit bi-weekly payroll for both exempt and non-exempt employees using Ceridian/Dayforce.

• Collaborate with managers and staff to ensure timely and accurate submission of hours and address discrepancies.

• Update and validate 401k contributions, employer matching, loans, and payroll information.

• Set up and manage garnishment and tax levy calculations and associated paperwork.

• Process off-cycle payrolls as required.

• Ensure adherence to federal, state, and local payroll tax regulations, final pay laws, and municipal tax configurations.

• Handle year-end W-2 and 401k census reporting.

• Generate payroll analytics prior to payroll funding.

• Collaborate with Human Resources, FP&A, and external partners to enhance payroll system configurations.

• Develop and maintain standard operating procedures and policies for payroll and general accounting.

• Assist with quarterly and year-end audits.

• Act as the primary contact for inquiries related to payroll and operational expenses.

• Research, analyze, and resolve payroll and accounting challenges.

• Complete designated balance sheet reconciliations.

• Perform additional duties as assigned.

⛳️ Requirements

• Bachelor’s degree in Accounting or a related field, or an equivalent mix of education and experience.

• 2-3 years of experience in payroll processing.

• Experience managing payroll in a multi-state setting.

• Strong expertise in payroll tax compliance, reconciliation, and reporting.

• Previous experience dealing with garnishments, levies, liens, support orders, and subpoenas.

• Knowledge of benefits regulations and compliance.

• Advanced proficiency in Microsoft Excel and analytical reporting.

• Excellent problem-solving, organizational, and communication skills.

• Must be fully vaccinated, including providing appropriate documentation, or eligible for exemption under the Company’s process before the start date.

• Must have received a flu shot or have an exemption that requires masking during the company-designated flu season.

• Must successfully complete Child Abuse Clearance, FBI Criminal Background Check, Pennsylvania State Police Criminal Record Check, and medical screenings including physical, TB, and drug testing.

• Preferred: 4-5 years of payroll processing experience, particularly with Ceridian/Dayforce.

• Preferred: Experience in implementing new or replacement payroll systems.

• Preferred: Certification as a Certified Payroll Professional (CPP).

• Preferred: Experience with Accounts Payable processes.

🏝️ Benefits

• Comprehensive health insurance coverage including Medical, Dental, Vision, Accident, Critical Illness, and Hospital Indemnity for employees and their families.

• Company-paid Basic Life, AD&D, Short-Term Disability, and Long-Term Disability insurance.

• Option for employees and their families to purchase Voluntary Life insurance.

• Health Savings Accounts with employer contributions ranging from $1,000 to $2,000 based on the plan.

• Flexible Spending Accounts available for health care and dependent care expenses.

• 401k company matching after 6 months: 50% of contributions up to 6% of compensation.

• Generous Paid Time Off (PTO) starting at 160 hours accrued annually.

• 12 recognized company holidays.

• Company-paid parental leave available for eligible employees.

• Employee Assistance Program providing confidential emotional support, work-life solutions, financial assistance, legal help, and online resources.

• Automatic enrollment in the 401k Plan after 90 days.