Patent Project Administrator

This is a fully remote position, open to applicants in Alaska, +14 more states.

📋 Description

• Collaborate with management, firm administration, and external vendors regarding upgrades, contracts, and pricing for patent practice software and databases.

• Assist the Patent Docketing team with both incoming and outgoing file transfers.

• Organize transfer materials and reports, ensuring all necessary docketing information is accurate and complete.

• Onboard, train, and cultivate patent practice Legal Administrative Assistants (LAAs) in intellectual property skills and responsibilities.

• Keep track of changes in USPTO and international agency regulations, preparing summaries for department leadership and the IP practice.

• Oversee daily downloads of USPTO documents, distribute correspondence, and conduct quality-control reviews.

• Create and query tailored reports within the IP Docketing system.

• Support docketing operations, manage workflows, and engage in special projects.

• Implement new practices, policies, and workflows while suggesting enhancements.

• Resolve issues and inquiries, effectively communicating solutions to both internal and external clients.

• Coordinate and maintain client portals.

⛳️ Requirements

• Comprehensive knowledge and experience with PAIR, IPDAS, IP Manager, and other international intellectual property law databases.

• Proficient in IPDAS, IP Manager, Microsoft Office, Outlook, and various database systems.

• Strong technical and computer skills.

• Experience in strategic planning, project implementation, training development, and supervising staff.

• Exceptional written and verbal communication skills.

• Strong critical thinking and analytical skills.

• Ability to perform effectively under pressure, manage numerous detailed tasks, and adhere to strict deadlines.

• Capacity to collaborate with attorneys, clients, and colleagues across various offices.

• Proactive self-starter capable of managing detailed work while aligning with broader departmental and firm objectives.

• Adaptable and flexible in response to shifting priorities.

• Ability to supervise staff across the firm.

• Consistent and reliable attendance.

• Willingness to work beyond standard business hours as necessary.

• Competence in independently managing multiple priorities and deadlines.

• Attention to detail.

• Self-motivated with a dedication to continuous learning and problem-solving.

🏝️ Benefits

• Opportunities for continuous learning and career advancement.

• Participation in Business Resource Groups.

• Medical, dental, vision, and life insurance coverage.

• Health savings accounts.

• Flexible spending accounts.

• Short- and long-term disability insurance.

• 401(k) retirement savings plan.

• Paid time off.

• Sick leave.

• Paid holidays.

• Employee assistance program.