Patent Project Administrator

This is a fully remote position, open to applicants in Alaska, +14 more states.

📋 Description

• Collaborate with departmental and firm administration as well as external vendors concerning patent practice software and databases, including upgrades, contracts, and pricing.

• Assist the Patent Docketing team in managing incoming and outgoing file transfers.

• Organize transfer materials and reports, ensuring that all necessary docketing information is accurate and complete.

• Onboard, train, and develop patent practice Legal Administrative Assistants (LAAs) on intellectual property skills and tasks.

• Monitor changes to USPTO and international agency regulations, preparing summaries for department leadership and the IP practice.

• Oversee daily downloads of USPTO documents, distribute correspondence, and conduct quality-control reviews.

• Create and query customized reports within the IP Docketing system.

• Support docketing operations, manage workflow, and engage in special projects.

• Implement new practices, policies, and workflows while suggesting improvements.

• Troubleshoot issues and inquiries, communicating solutions to both internal and external clients.

• Coordinate and develop client portals, ensuring their maintenance.

⛳️ Requirements

• Comprehensive knowledge and experience with PAIR, IPDAS, IP Manager, and other international intellectual property law databases.

• Proficiency in IPDAS, IP Manager, Microsoft Office, Outlook, and various database systems.

• Strong technical and computer skills essential for the role.

• Experience in strategic planning, project implementation, training development, and staff supervision.

• Exceptional written and verbal communication skills.

• Strong critical thinking and analytical skills.

• Ability to work effectively under pressure, manage multiple detailed tasks, and adhere to strict deadlines.

• Capability to collaborate with attorneys, clients, and colleagues across various offices.

• Proactive self-starter able to handle detailed work within the broader objectives of the department and firm.

• Flexibility and adaptability to changing priorities.

• Ability to supervise staff across the firm.

• Consistent and reliable attendance is required.

• Willingness to work beyond standard business hours when necessary.

• Competence in managing multiple priorities and deadlines independently.

🏝️ Benefits

• Opportunities for continuous learning and career advancement.

• Participation in Business Resource Groups.

• Comprehensive medical, dental, vision, and life insurance coverage.

• Health savings accounts available.

• Flexible spending accounts offered.

• Short- and long-term disability insurance.

• 401(k) retirement savings plan.

• Paid time off policies.

• Sick leave provisions.

• Paid holidays observed.

• Employee assistance program accessible.