Part-Time Recruiting Coordinator

This is a fully remote position, open to applicants in California, +2 more states.

📋 Description

• Coordinate a large number of interviews involving recruiters, hiring managers, teams, and various time zones.

• Efficiently manage intricate calendars with speed and precision.

• Serve as the primary contact for candidates throughout the interview journey.

• Proactively follow up to verify availability, organize interview panels, and ensure processes progress smoothly.

• Quickly respond to scheduling adjustments and keep all parties updated.

• Maintain up-to-date candidate records within the Ashby ATS.

• Dispatch interview confirmations, outlines, and preparation resources.

• Establish and assist in managing job-specific Slack channels.

• Monitor interviewer involvement in shadowing and reverse-shadowing initiatives.

• Facilitate accurate data entry and documentation to ensure precise reporting.

• Collaborate with recruiters, hiring managers, and candidates to ensure a seamless candidate experience.

⛳️ Requirements

• 1–2 years of experience in recruiting coordination, HR coordination, or a comparable administrative position.

• Proven ability to manage high-volume scheduling in a dynamic environment.

• Strong skills in calendar management across multiple stakeholders and time zones.

• Highly organized with remarkable attention to detail and follow-through.

• Comfortable operating in a remote-first work setting.

• Exceptional written and verbal communication skills.

• Discreet and professional when dealing with sensitive information.

• Proactive, service-oriented, and focused on finding solutions.

• Experience with applicant tracking systems, with a preference for Ashby.

• Proficient in Zoom, Slack, Google Workspace, and other remote collaboration tools.

• Residing in the US West Coast/Pacific Time Zone.

• Legally eligible to work in the United States.

🏝️ Benefits

• Comprehensive health and wellness programs.

• Opportunities for professional development and career advancement.

• Flexible work arrangements and remote work options.

• Collaborative and inclusive company culture.