Paralegal Virtual Assistant – Client Contracts and Compliance

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Evaluate client NDAs, service contracts, confidentiality clauses, and associated documents in accordance with approved templates and guidelines.

• Condense obligations, highlight unfamiliar terms or variations, and formulate questions or suggested amendments for legal assessment.

• Examine contractual and compliance requests to determine client needs, ownership, deadlines, and pending actions.

• Organize company documents, certifications, insurance proofs, policies, and other relevant records.

• Confirm document availability, validity, and relevance with responsible teams prior to supplying documents or verifying compliance.

• Manage legal and compliance requirements that arise during the sales process.

• Keep Sales informed about outstanding items, necessary approvals, timelines, and subsequent actions.

• Create summaries and supporting documents for Philippine attorneys.

• Monitor legal feedback, coordinate approved modifications, and escalate issues that require specialized advice on U.S. or U.K. regulations.

• Collaborate with Operations, HR, Finance, IT, and other departments to fulfill client requirements.

• Maintain records of contract versions, approvals, signatures, expiration dates, and outstanding obligations.

• Ensure documents adhere to the correct review and signing protocols.

• Preserve a repository of approved templates, commonly requested documents, and standard replies.

• Identify recurring obstacles and propose process enhancements to expedite turnaround times.

⛳️ Requirements

• Minimum of two years' experience in paralegal work, legal assistance, contract management, or a closely related field.

• Experience in reviewing NDAs, service contracts, and client compliance documentation.

• Strong command of written and spoken English, with the capability to convey requirements clearly to colleagues without legal expertise.

• Exceptional attention to detail, document organization, follow-through, and deadline management skills.

• Ability to research unfamiliar requirements, identify missing details, and recognize when legal review is necessary.

• Sound judgment when dealing with confidential information and communicating company capabilities or commitments.

• Proficiency in Google Workspace or Microsoft Office, electronic signature platforms, and task management tools.

• Experience supporting U.S. or U.K. clients, collaborating with external counsel, and managing vendor onboarding or due diligence questionnaires is preferred.

• A background in Legal Management, Paralegal Studies, Law, or a related discipline is advantageous.

🏝️ Benefits

• Comprehensive health insurance coverage.

• Opportunities for professional development and training.

• Flexible working hours and the possibility of remote work.

• A collaborative and supportive work environment.