Paralegal

This is a fully remote position, open to applicants in United States, +1 more country.

📋 Description

• Manage the daily legal and compliance operations comprehensively.

• Review, edit, and handle NDAs.

• Conduct initial reviews of customer agreements, order forms, vendor contracts, amendments, and renewals, ensuring alignment with approved positions and playbook utilizing AI capabilities.

• Identify significant deviations related to indemnification, limitation of liability, IP ownership, data rights, termination, and assignment, and escalate them to the CFO.

• Create and update contract templates, fallback language, and negotiation playbooks.

• Ensure a precise, complete, and searchable contract repository.

• Respond to due diligence inquiries.

• Oversee business license applications, renewals, annual reports, and state registrations across all operational jurisdictions.

• Manage the compliance calendar and coordinate foreign qualifications, registered agent relationships, and good-standing certificates.

• Maintain corporate records and entity documentation, preparing corporate housekeeping materials for financing, audits, and due diligence.

• Facilitate registrations for sales in new states or to different customer types.

• Administer the company's insurance program, including renewals, underwriting questionnaires, broker coordination, certificates, endorsements, waivers, coverage assessments, claims reporting, and broker/carrier collaboration.

• Handle customer-required documentation such as vendor forms, W-9s, supplier registrations, procurement portals, certificates of insurance, and compliance attestations.

• Assist with bid, RFP, and procurement submissions.

• Develop and enhance legal operations systems, workflows, and tracking mechanisms.

• Document standardized processes.

• Provide guidance and training to Sales, Finance, and Operations teams.

• Support trademark and IP maintenance, privacy and data protection inquiries, and subpoena or records requests, escalating to legal counsel when necessary.

• Report directly to the CFO.

⛳️ Requirements

• 5+ years of experience as a paralegal and in contract management, preferably within a technology or SaaS environment.

• Practical experience in contract management, including reviewing and editing NDAs and commercial agreements according to a playbook.

• Knowledge of business license and entity compliance across various jurisdictions.

• Familiarity with commercial insurance concepts, certificates of insurance, and contractual insurance obligations.

• Outstanding organizational skills and attention to detail.

• Good judgment regarding scope and the appropriate time to engage legal counsel.

• Ability to communicate clearly and directly with sales representatives, executives, customers, and attorneys.

• Comfortable working independently in a role without a predefined structure or predecessor.

• Paralegal certification or a bachelor's degree with relevant practical experience.

• Currently, we cannot offer Visa sponsorship.

• Preferred: Experience with public sector, government agency, or enterprise procurement processes.

• Preferred: Exposure to data privacy frameworks or assistance with security questionnaires and audits (SOC 2, GDPR, CCPA).

• Preferred: Notary commission or willingness to obtain one.

🏝️ Benefits

• Competitive salary.

• Equity compensation for all employees.

• Medical, Dental, and Vision coverage.

• Retirement plan with Employer Match.

• Flexible Spending Account (FSA).

• Reimbursement for home office setup.

• Monthly reimbursement for cell phone and internet.

• Monthly "Be Well" stipend.

• Flexible PTO with a recommended minimum.

• Flexible work environment.

• 16 paid holidays, including those in months without US national holidays.

• 12 fully paid weeks of leave for childbirth/adoption.

• In-person company or team offsites typically 1–2 times per year.