Operations Project Manager

This is a fully remote position, open to applicants in Oregon.

📋 Description

• Convert CMS cooperative agreement requirements into actionable operational plans, schedules, and workflows.

• Develop and sustain comprehensive project plans utilizing tools such as Smartsheet.

• Oversee daily operational tasks, deadlines, dependencies, milestones, and progress of workstreams.

• Coordinate operational duties and workflows within the RHTP Operations Team.

• Assist in the collection of data and documentation systems for CMS-mandated metrics, targets, and deliverables.

• Administer the operational aspects of RHTP grantmaking, including grant execution, routing agreements, and compliance workflows.

• Collaborate with the Office of Contracts and Procurement and HPA Contracts regarding RHTP grant agreements and procurement documents.

• Create meeting structures, agendas, materials, and follow-up tracking to ensure cross-team alignment.

• Compile executive-level operational summaries and reports that emphasize risks, achievements, and necessary decisions.

• Lead the development and ongoing enhancement of operational systems, procedures, tools, templates, SOPs, and intake workflows.

• Assess operational systems, pinpoint inefficiencies, and execute corrective actions.

• Preserve process documentation for sustainability, onboarding, and knowledge transfer.

• Model AdobeSign workflows, routing processes, and automate multi-step operational tasks.

• Ensure compliance with CMS requirements, cooperative agreement conditions, state procurement policies, and agency guidelines.

• Identify, track, and mitigate operational risks, including those related to timelines, staffing, bottlenecks, and funding.

• Counsel leadership on delays, resource requirements, scope modifications, and system readiness challenges.

⛳️ Requirements

• A Master’s degree in public health or a related field from an accredited institution is required (or an equivalent combination of education and experience).

• At least 10 years of experience leading complex projects or programs, with a focus on project management.

• Proficiency in scoping, estimating, and allocating resources for multifaceted initiatives with interdependent deliverables.

• Advanced expertise in project scheduling, risk management, and coordinating workflows across diverse teams.

• Proven leadership in project or program management, ideally within a healthcare-focused organization.

• Familiarity with enterprise project management tools and project trackers; experience with Smartsheet is preferred.

• Capability to evaluate organizational systems, monitor performance, and drive corrective actions or process enhancements.

• Outstanding written and verbal communication skills, including the ability to deliver executive-level presentations and detailed reports.

• Preferred understanding of Oregon’s healthcare landscape, particularly rural health systems and associated challenges.

• Proficient in organizing, prioritizing, and managing multiple concurrent activities, timelines, and stakeholder expectations.

• Ability to establish long-term strategic goals and outline implementation plans.

• Experience in identifying operational challenges and spearheading process improvements.

• Knowledge of regulatory compliance and sound judgment to adhere to laws, standards, and organizational policies.

🏝️ Benefits

• Comprehensive benefits provided.

• Grant-funded, limited-term position through October 30, 2028, with the possibility of extension.

• Smoke-free workplace.