Operations Manager

This is a fully remote position, open to applicants in Poland.

📋 Description

• Manage daily administrative functions

• Draft, renew, obtain signatures for, and organize contracts

• Process, validate, collect, and arrange invoice payments

• Facilitate bank transfers and payment transactions

• Keep the internal Notion knowledge base updated for administrative and financial procedures

• Ensure adherence to internal policies, invoice workflows, approval processes, and procurement standards

• Monitor vendors, handle renewals, and assist with small procurement activities

• Liaise with the accountant and external financial collaborators

• Aid in monthly financial closings by confirming that invoices, data, and receipts are fully compiled

• Assist in managing budgets for acquisitions and company expenditures

• Procure company equipment, software, and other necessary items

• Prepare and oversee contracts for new employees and contractors

• Arrange travel accommodations including hotels, trains, and flights for the team

• Organize internal events and company gatherings

• Help secure office or coworking spaces as necessary

• Document and enhance internal processes

• Ensure that procedures are clearly defined and current in the knowledge base

• Assist the CEO in coordinating communication among teams, vendors, and partners

• Follow up on outstanding issues to ensure timely resolution

• Provide support for small operational and sales-related tasks as needed

⛳️ Requirements

• Demonstrated experience in administration, operations, or finance coordination

• Exceptional organizational and multitasking abilities with keen attention to detail

• Proficient in both Polish and English communication

• Capable of working independently and effectively prioritizing tasks

• Familiarity with tools such as Notion, Slack, Google Workspace, and accounting software

• Experience in a remote or international setting (preferred)

• Understanding of B2B operations and financial processes (preferred)

• Interest in ongoing process enhancement and documentation (preferred)

• Polish business entity capable of invoicing B2B, or willingness to establish one prior to commencement

• Must be able to work on your personal computer

🏝️ Benefits

• Fully remote work (preferably for candidates located in or near Warsaw)

• Flexible working hours

• Long-term B2B partnership with opportunities for advancement

• Direct collaboration with the CEO and leadership team, influencing company operations

• A supportive and structured environment that values precision and reliability