Operations Assistant

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Oversee comprehensive travel arrangements, encompassing flights, accommodations, transportation, and detailed itineraries.

• Organize company events, team offsites, office days, and internal gatherings, managing venues, catering, suppliers, and logistics.

• Collaborate with vendors and service providers to evaluate quotes, manage bookings, place orders, and ensure timely deliveries.

• Maintain precise booking records, monitor costs, and ensure that arrangements adhere to approved budgets.

• Serve as the primary contact for employee travel and logistics inquiries, resolving issues swiftly and proactively.

• Assist with employee onboarding and offboarding processes, including documentation, equipment coordination, and system access requests.

• Help prepare employment contracts, offer letters, addendums, Statements of Work (SOWs), and other operational documents.

• Aid in finance administration by organizing invoices, processing expenses, maintaining receipts, and assisting with payroll preparation as necessary.

• Keep employee records, leave trackers, operational databases, and internal documentation accurate and current.

• Assist the Operations team with administrative tasks, adhere to established processes, and identify opportunities for efficiency improvements.

⛳️ Requirements

• Prior experience in administrative, operations, travel coordination, logistics, or a related support role.

• Exceptional organizational and time-management abilities, capable of managing multiple requests and deadlines.

• Strong attention to detail with a consistent emphasis on accuracy.

• A proactive and resourceful approach to problem-solving and managing last-minute changes.

• Excellent written and verbal communication skills, with fluency in English.

• Confidence in coordinating with employees, vendors, suppliers, and various stakeholders.

• Proficient in working with spreadsheets, shared databases, and digital tools.

• Ability to work independently, take ownership of tasks, and follow through without the need for constant supervision.

• Comfortable managing confidential employee and financial information with discretion.

• Willingness to learn new systems and assist in different areas of business operations as required.

🏝️ Benefits

• Contract role

• Remote work flexibility across Europe