Operations AR Payroll Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Process a large volume of vendor invoices, material bills, and payments for subcontractors.

• Match invoices with purchase orders and job cost codes.

• Monitor lien releases and compliance documentation.

• Maintain vendor records and address discrepancies.

• Accurately prepare and dispatch client invoices, progress billings, and change-order documentation in a timely manner.

• Foster positive client relationships through friendly and professional communication regarding invoice status, payment schedules, supporting documentation, and outstanding balances.

• Collaborate closely with project managers and operations teams to verify billing details, respond to inquiries promptly, and facilitate collections.

• Keep clear notes on client follow-ups, aging updates, and action items for internal operations meetings.

• Process bi-monthly payroll for field crews and office personnel.

• Track job hours, labor allocation, and overtime accurately.

• Manage certified payroll and prevailing wage reporting as required.

• Assist project teams with job costing, project tracking, billing status, and closeout coordination.

• Support month-end closing and reporting activities.

• Maintain well-organized financial records and documentation.

⛳️ Requirements

• 2–5 years of experience in Accounts Payable/Accounts Receivable and payroll, preferably in construction and construction trades.

• Familiarity with job costing and project-based accounting practices.

• Proficient in QuickBooks Online or comparable accounting software.

• Strong skills in Excel and Google Sheets.

• Capability to manage a high volume of transactions with precision.

• Outgoing, articulate, and confident communicator comfortable with client and internal team interactions.

• Highly organized, energetic, and positive, with a strong focus on follow-through and attention to detail.

• Preferred (Nice to Have): Experience with construction software such as Textura, Buildertrend, etc.

• Preferred (Nice to Have): Knowledge of certified payroll and prevailing wage regulations.

• Preferred (Nice to Have): Experience supporting multiple concurrent projects.

🏝️ Benefits

• Work-from-home opportunity.

• Schedule: Tuesday to Saturday, 12am to 9am (Manila Time).

• Observes PH Holidays.