Operations Administrator, Marketing Enablement

This is a fully remote position, open to applicants in District of Columbia, +1 more state.

📋 Description

• Provide daily administrative support to the Global Marketing Leadership Team (GMLT)

• Organize and oversee the calendars of senior leaders

• Prepare expense reports and handle payment requests

• Process vendor invoices and monitor the budget against actual expenses

• Manage vendor contracts, agreements, and procurement operations

• Maintain the file systems and SharePoint pages for the Marketing Team

• Record meeting minutes, schedule follow-ups, and track action items

• Act as a representative of the GMLT with both internal and external stakeholders

• Assist in creating communication materials, presentations, and meetings

• Document and communicate marketing team needs, redundancies, and collaboration opportunities

• Support the onboarding and orientation of new staff within the department

• Provide cross-functional assistance for department meetings, retreats, and other requirements

• Build relationships with colleagues, administrators, and executive assistants on a global scale

• Organize and host Marketing Team meetings and team-building events, including venue selection, catering, and activities

• Coordinate travel arrangements for designated GMLT members

• Engage in IJM’s community of spiritual formation

⛳️ Requirements

• Bachelor’s degree is required

• A minimum of 2 years of professional experience providing leadership support or working in a fast-paced professional setting (preferred)

• Strong administrative and organizational capabilities, with a proven ability to manage multiple priorities concurrently

• Experience in a remote working environment

• Background in a cross-cultural setting

• High level of proficiency with Microsoft Office suite, particularly PowerPoint and Outlook

• Proven ability to quickly learn and adeptly use technology to enhance administrative support

• Familiarity with Salesforce, Workday, and Adaptive is preferred

• Must have current authorization to work in the United States

• Visa sponsorship is not available for this position, either now or in the future

• A Christian faith that aligns with the Apostles’ Creed, including adherence to spiritual disciplines and active participation in fellowship or a place of worship

• Ability to undergo background checks, police clearance, and reference verification

• Commitment to IJM’s safeguarding principles, Protection against Sexual Exploitation, Abuse and Harassment Policy, and Code of Ethics

🏝️ Benefits

• Comprehensive Medical/Dental/Vision benefits

• Monthly commuter and parking benefits in the DC metro area

• Options for retirement benefits

• Paid leave starting at 23 days

• 12 holidays (plus early release the day before)

• Opportunities for daily, quarterly, and annual community spiritual formation

• Extensive staff care resources