Onboarding Coordinator

This is a fully remote position, open to applicants in Florida.

📋 Description

• Coordinate site interviews via the Talent Acquisition platform, ensuring precise communication and documentation of interview details.

• Act as a Subject Matter Expert for Workday and Phenom, offering guidance and support regarding relevant recruitment and onboarding processes.

• Review and audit incomplete Pre-Hire Lifecycle (PLH) activities, notifying the appropriate Onboarding Advisor of any outstanding requirements.

• Assist clinicians with inquiries or problems related to pre-hire or onboarding tasks, including basic troubleshooting and system guidance.

• Execute National Practitioner Data Bank (NPDB) queries for eligible new hires.

• Collaborate with Recruiters to maintain accurate and complete candidate files, finalizing necessary hiring documentation within Workday.

• Complete and oversee assigned E-Verify tasks in compliance with federal regulations and organizational protocols.

• Ensure accurate candidate and onboarding information across relevant systems for reporting, tracking, compliance, and workflow management.

• Identify incomplete, inaccurate, or delayed onboarding activities and escalate issues as necessary.

• Foster continuous improvement by pinpointing opportunities to enhance system workflows, documentation, communication, and process efficiency.

• Perform additional duties as assigned.

• Manage candidate progress, keep accurate candidate records, and facilitate efficient hiring and onboarding processes.

• Complete and oversee administrative and system-based onboarding tasks.

• Collaborate with Recruiters and Onboarding Advisors to ensure a smooth and timely onboarding experience.

• Recognize incomplete tasks, resolve routine issues, and guarantee that necessary documentation and onboarding activities are completed accurately and within set timelines.

⛳️ Requirements

• A minimum of one year of experience in recruitment, talent acquisition, onboarding, human resources, or administrative support within a corporate or professional setting.

• Knowledge of recruitment, interview scheduling, pre-hire, and onboarding processes.

• Experience with an Applicant Tracking System (ATS), Human Capital Management system, or other recruitment and onboarding technologies is highly desirable.

• Familiarity with Workday and/or Phenom is preferred.

• Excellent organizational and time-management abilities with the capacity to handle multiple priorities, deadlines, and tasks in a fast-paced environment.

• High attention to detail, ensuring accurate records, documentation, and system data is maintained.

• Strong customer service and relationship management skills, focused on ensuring a positive clinician experience.

• Effective verbal, written, and interpersonal communication skills.

• Ability to communicate effectively with clinicians, Recruiters, Onboarding Advisors, leadership, and cross-functional stakeholders at various organizational levels.

• Adaptable to shifting priorities, processes, systems, and organizational demands.

• Strong problem-solving capabilities to troubleshoot common issues and determine when escalation is necessary.

• Ability to work independently while effectively collaborating as part of a team.

• Proficiency in Microsoft Office applications and comfort with learning and navigating various business systems.

• A Bachelor’s degree in human resources, Business Administration, or a related field is preferred.

• Equivalent relevant education, training, and/or professional experience may be considered.

🏝️ Benefits

• Paid Time Off

• Health, life, vision, dental, disability, and AD&D insurance

• Flexible Spending Accounts/Health Savings Accounts

• 401(k)

• Leadership and professional development opportunities