Office Coordinator – Contract

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver daily administrative assistance by creating documents, inputting data, organizing records, and managing shared office information.

• Greet visitors and inform employee hosts while adhering to company visitor and access protocols.

• Receive and distribute incoming correspondence and packages, as well as arrange outgoing shipments with precise tracking.

• Oversee office, kitchen, and breakroom supplies, submit requests for replenishment, and place orders once approved.

• Inspect reception areas, conference rooms, kitchens, and shared spaces to ensure they are neat, stocked, and ready for use.

• Coordinate cleaning or maintenance needs with service providers.

• Assist with facilities requests by documenting issues, organizing service visits, and monitoring outstanding tasks.

• Help with Friday lunches, including tracking headcounts, dietary restrictions, catering, setup, and cleanup.

• Support company events, employee celebrations, and meetings by coordinating invitations, supplies, catering, room setups, and onsite logistics.

• Maintain purchasing and expense records, organize receipts, verify invoices, and forward documentation for processing.

• Aid in employee onboarding and offboarding by preparing workspaces, coordinating supplies and access items, and updating checklists with HR and IT.

• Adhere to procedures for recordkeeping, confidentiality, and workplace safety; report any hazards or operational issues.

• Complete additional clerical, administrative, and office support tasks as assigned.

⛳️ Requirements

• High School Diploma or equivalent (Associate's degree preferred).

• 1-3 years of experience in an office clerk or office coordinator position.

• Outstanding organizational skills, attention to detail, and time management abilities.

• Capability to handle confidential information with discretion and integrity.

• Excellent written and verbal communication skills, along with strong interpersonal abilities.

• Proficient in Microsoft Office and Google Suite.

• Advanced technical proficiency.

• High adaptability to change and the ability to manage stressful situations.

• Self-motivated and goal-oriented, able to undertake projects independently.

• Must possess authorization to work in the US on an ongoing basis without current or future employer sponsorship.

• Candidates currently holding F-1, OPT, or STEM OPT status are ineligible for this position.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and career advancement.

• Supportive work environment that encourages collaboration and innovation.