Executive Administrative Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the scheduling and execution of intricate in-person and virtual Board meetings.

• Manage high-volume domestic and international travel arrangements, including transportation and accommodations.

• Collaborate with administrative assistants of internal executive leadership on scheduling and meeting logistics.

• Monitor requests from internal stakeholders and ensure prompt responses from senior executives.

• Prepare briefing materials and talking points for meetings and speaking engagements.

• Coordinate materials with various divisions.

• Keep a detailed calendar along with related logistics.

• Timely process expense reports and reimbursements for directors.

• Assist with matters related to the Board and Directors, including correspondence, communications, file organization, research, and archiving.

• Professionally and effectively engage with senior business leaders both in person and in writing.

• Provide support to team members as necessary.

• Maintain a solid understanding of firm policies.

⛳️ Requirements

• Prior experience in supporting senior executives is preferred.

• Exceptional interpersonal and communication skills, both written and verbal.

• Strong attention to detail, organizational skills, and excellent follow-through.

• Trustworthy in handling highly sensitive and confidential information.

• Uphold the highest standards of integrity, professionalism, diplomacy, and discretion.

• Comfortable collaborating with individuals at all organizational levels, particularly with senior leadership.

• Ability to thrive under pressure, adapt to unexpected situations, prioritize tasks, and multitask in a deadline-oriented environment.

• Excellent judgment and resourcefulness.

• Team player with a positive demeanor.

• Knowledge of general business practices, as well as corporate and government cultures.

• Strong proficiency in MS Word, Excel, PowerPoint, and Outlook.

• Must be a US Citizen or Permanent Resident authorized to work in the US.

• Optimere is unable to sponsor visas.

🏝️ Benefits

• Opportunities for training and development.

• Access to firmwide networks.

• Comprehensive benefits offerings.

• Wellness programs available.

• Personal finance resources offered.

• Mindfulness initiatives.

• Diversity and inclusion opportunities for both professional and personal growth.