Mobilization Operations Associate

This is a fully remote position, open to applicants in United States, +3 more locations.

📋 Description

• Organize and schedule team meetings, quarterly review sessions, mobilization summits, monthly print publishing meetings, and any additional meetings as required.

• Leverage and update Monday for effective task and project management.

• Ensure that action items are completed and project deadlines are adhered to.

• Oversee the complete lifecycle of resource orders from partner requests to reporting.

• Maintain communication with partners, Global Mobilization Directors, and internal stakeholders.

• Gather and input reporting data into Salesforce.

• Assist in project management and internal processes for CtBG projects.

• Act as a backup for the Partner Relations Specialist.

• Initiate new projects and project deliverables in Salesforce and assist in the setup of new GAUs.

• Organize and manage departmental data and resources using Box.

• Collaborate with other departments regarding print orders and operational processes.

• Aid departments in accessing and sharing pertinent data.

• Provide operational, process, and project management assistance to the Senior Director of Mobilization Operations.

• Update Salesforce, Monday.com, and other platforms for quarterly and fiscal-year reports.

• Ensure accurate and timely Mobilization Operations data across spreadsheets, Salesforce, Monday.com, and reporting tools.

• Support AI-driven tools and automation to enhance project management, processes, and reporting efficiency.

• Regularly engage in staff gatherings and prayer.

• Perform additional duties as assigned.

⛳️ Requirements

• Strong skills in project management.

• Excellent interpersonal abilities.

• Outstanding verbal and written communication skills, with the capability to adjust communication styles in diverse environments and cultures.

• Proven experience working collaboratively in a team setting, with a record of facilitating successful project completions.

• Good judgment and the ability to prioritize tasks while working independently within a remote team.

• Capability to manage multiple, time-sensitive projects while ensuring quality and accuracy.

• Proficient problem-solving skills and the ability to manage a wide range of variables.

• Ability to interpret written, oral, or schedule-based instructions.

• Proficient in utilizing AI-assisted tools for process enhancement.

• Quick learner with the ability to adapt to new digital systems and workflows.

• A Bachelor's degree or equivalent evidence of further education is strongly preferred.

• 1–3 years of relevant experience in project management.

• Experience in international or multicultural environments is desirable.

• Ability to work remotely with minimal supervision.

• Capacity for prolonged periods of sitting at a desk and working on a computer.

• Willingness to travel occasionally to various global locations as needed.

• Flexibility to work across different time zones.

• Strong personal commitment to Christ and adherence to Biblica's Purpose, Mission Statement, and Statement of Faith, without conflicts with the organization's Christian ethos.

• High capacity and enthusiasm for team administration and project delivery.

• Ability to drive and monitor project timelines while effectively communicating with staff and external stakeholders.

• Advanced proficiency in Monday, Salesforce, Excel, and the capability to learn new software and AI tools.

🏝️ Benefits

• 11 paid holidays annually.

• Flexible paid time off (FPTO).

• 8.5 days of sick leave per year.

• Comprehensive medical insurance.

• Dental insurance coverage.

• Vision insurance options.

• Life insurance benefits.

• 403b retirement plan.

• Family and Medical Leave Insurance (FAMLI) programs for eligible U.S. employees.

• Competitive benefits and compensation packages for international employees.

• Remote working position available.

• Opportunity to collaborate with a global, multicultural team.

• Chance to participate in staff gatherings and prayer sessions.