Mid-Level Project Management Assistant

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Gather data and maintain updates on project development, monitoring scope and deadlines.

• Revise scope and deadline tracking schedules on Orgânica’s proprietary platform, with a focus on the SPI metric.

• Generate and assign tasks to the team, designating owners, deadlines, and priorities.

• Oversee project performance, detect discrepancies, and collaborate on corrective measures.

• Assist in organizing weekly priorities, task distribution, and follow-up on tasks.

• Monitor team capacity, comparing planned and actual hours, along with client scope usage.

• Recognize risks and work on mitigation and contingency strategies.

• Compile regular reports detailing status, milestones, challenges, and solutions.

• Aid in the planning of upcoming projects, including timelines, resources, and potential risks.

• Ensure internal communication remains consistent and provide progress updates to the Account Management team.

• Engage in alignment meetings with the Account Management and Project Management teams.

• Organize project documents and files, such as briefs, contracts, and schedules.

• Develop supporting documents, presentations, and spreadsheets.

• Revise internal processes, procedures, and manuals.

• Assist in the adoption of project management tools, automations, and methodologies.

⛳️ Requirements

• Minimum of 2 years of experience as a project assistant or project analyst.

• Understanding of project management principles.

• Proficient in Portuguese, including writing and proofreading skills.

• Strong organizational abilities, accountability, initiative, and a keen interest in learning about the digital marketing sector.

• Proficient in computer usage.

• Experience working in a remote setting.

• Excellent verbal communication skills.

• Familiarity with Google Workspace.

• Advanced skills in spreadsheet management.

• Knowledge of digital marketing (content marketing, inbound marketing, and paid media) is preferred.

• Experience at a digital marketing agency is preferred.

• Strong aesthetic sensibility is preferred.

• Project management course certification is a plus.

• Marketing certification is a plus.

• Experience utilizing AI tools and automations is a plus.

• Familiarity with RD Station or another marketing automation platform is a plus.

• College degree is preferred.

🏝️ Benefits

• Additional income through the employee referral program.

• Monthly bonus based on position.

• Increasing annual retention bonus, with the first payment issued after 2 years with the company.

• Day off for your birthday (or a day of your choosing).

• Monthly home office allowance.

• Caju card (VISA), providing flexible meal and food allowances.

• Caju Mais: Conexa / Psicologia Viva.

• Wellhub services for you and up to 3 family members.