Medical Admin / Executive Assistant – Rheumatology, Internal Medicine

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and manage the practice's Google Workspace environment.

• Handle calendars and scheduling for the entire team.

• Monitor emails for the physician and practice leadership, highlighting items that need attention.

• Ensure that appointments and calendars are scheduled accurately and efficiently.

• Facilitate communication among practice leadership, staff, and the current patient coordinator.

• Assist the physician in staying informed about upcoming locations, patients, situations, and communication needs.

• Engage with office members to ensure alignment across the team.

• Answer and make calls as necessary, communicating clearly and knowledgeably with patients.

• Keep track of important administrative details and follow-ups.

• Organize credentials, licensing-related administrative tasks, and any outstanding items.

• Act as a central organizational resource for the day-to-day operations of the practice.

⛳️ Requirements

• Highly organized and detail-oriented, with a proven ability to manage several moving parts simultaneously.

• Outstanding verbal and written communication skills that are clear and confident.

• Comfortable representing the practice when communicating with patients over the phone.

• Proactive in anticipating needs and staying ahead of tasks.

• Able to manage multiple calendars, inboxes, and shifting priorities concurrently.

• Strong experience with Google Workspace.

• Capable of coordinating between various individuals and ensuring everyone remains informed.

• Comfortable working autonomously and taking full ownership of administrative duties.

• Access to a Mac or a PC equipped with VPN capabilities.

• Previous medical or healthcare experience is preferred but not mandatory.

• Experience with Pantera Streams or similar VoIP phone systems is preferred.

🏝️ Benefits

• Genuine ownership and trust while collaborating directly with the physician and leadership team.

• An opportunity to create a noticeable and immediate impact on daily operations.