Marketing & Proposal Coordinator III

This is a fully remote position, open to applicants in Alabama, +44 more states.

📋 Description

• Take the lead on complex RFPs, RFQs, qualifications, proposal letters, and other pursuit responses from the identification of opportunities to final submission.

• Analyze solicitation documents to pinpoint requirements, evaluation criteria, compliance needs, deliverables, and pursuit challenges.

• Create proposal outlines, compliance matrices, schedules, assignments, and production plans.

• Conduct proposal kickoff meetings to set expectations, responsibilities, milestones, and deadlines.

• Collaborate with project managers, technical leaders, and business development experts on pursuit strategies, key messages, differentiators, and win themes.

• Guide technical contributors and pursuit teams to adhere to schedules and fulfill assignments.

• Craft, write, edit, and enhance technical and non-technical content focused on client needs.

• Identify content, experience, and qualification gaps, and collaborate with technical teams to propose solutions.

• Customize project experiences, resumes, capabilities, and supporting information to align with client priorities and solicitation requirements.

• Oversee proposal reviews and conduct final quality and compliance assessments.

• Manage final production and submission processes.

• Assist with client follow-ups, pursuit outcomes, and lessons learned.

• Lead the preparation of client interview and presentation materials using Microsoft PowerPoint.

• Collaborate with technical teams to structure presentations, messaging, graphics, and supporting materials.

• Organize presentation preparation and rehearsal sessions.

• Aid technical presenters in effectively communicating complex information.

• Maintain data on projects, personnel, clients, pursuits, CRM, and marketing knowledge.

• Develop and refine project descriptions, resumes, boilerplates, qualifications, brochures, project profiles, presentations, conference materials, and branded assets.

• Provide support for document development and production using Adobe InDesign.

• Work with Corporate Marketing on graphics, templates, infographics, communications, and branded materials.

• Support Infrastructure-focused communications, thought leadership, white papers, blogs, and project narratives.

• Interview technical subject matter experts and convert their expertise into written content.

• Uphold Pond brand and quality standards across all deliverables.

⛳️ Requirements

• Bachelor's degree in Marketing, Communications, Public Relations, Graphic Design, English, Journalism, Business, or a related field.

• 3–8 years of relevant experience in marketing, proposals, communications, or a related field, preferably within the AEC industry.

• Proven track record of independently managing complex proposals, qualifications packages, and deadline-driven pursuits.

• Experience collaborating directly with project managers, technical professionals, business development teams, and senior leadership.

• Exceptional skills in writing, editing, proofreading, and verbal communication.

• Capacity to distill complex technical information into clear, engaging, client-focused content.

• Advanced organizational and project management abilities; adept at handling multiple competing deadlines and priorities.

• Strong proficiency in Adobe Creative Cloud, especially Adobe InDesign.

• High proficiency in Microsoft Office, particularly Microsoft Word and Microsoft PowerPoint.

• Familiarity with CRM systems and marketing databases.

• Keen attention to detail with an understanding of broader strategic goals.

• Demonstrated initiative, accountability, problem-solving skills, and professional judgment.

• Ability to lead collaborative efforts and influence team members without formal authority.

• Capability to work independently while effectively contributing to a cohesive Marketing team.

• Must be available to work East Coast hours.

🏝️ Benefits

• Full-time employment.

• Remote work options available for highly qualified candidates in the US.

• Opportunity to collaborate with multidisciplinary teams in Infrastructure, technical fields, business development, and marketing.