Federal Proposal Manager – Lead Writer

This is a fully remote position, open to applicants in United States.

📋 Description

• Take ownership of assigned federal RFPs, RFQs, RFIs, sources-sought, task orders, BPAs, IDIQs, and GWAC responses from bid decision through to submission and post-submission lessons learned.

• Conduct thorough analysis of solicitations and amendments, focusing on Sections C, H, L, and M, evaluation criteria, statements of work, performance work statements, attachments, clauses, page limits, and submission guidelines.

• Create and manage compliance matrices, requirements crosswalks, annotated outlines, writing plans, proposal schedules, content assignments, templates, review plans, data calls, and submission checklists.

• Lead proposal kickoffs, solutioning sessions, daily stand-ups, content recovery meetings, and Pink, Red, Gold, and final-production reviews adhering to APMP/Shipley-aligned practices.

• Write and integrate content related to technical, management, staffing, transition, quality, corporate experience, past performance, key personnel, and executive summaries.

• Conduct interviews with executives, program managers, solution architects, technical SMEs, recruiters, contracts personnel, and partners to extract solution details, benefits, proof points, metrics, risks, and differentiators.

• Convert complex solutions involving data engineering, analytics, AI/ML, cloud, DevSecOps, cybersecurity, software development, systems integration, and mission support into narratives that appeal to evaluators.

• Coordinate and edit contributions from internal authors and teaming partners; identify any missing, inconsistent, unsupported, generic, or noncompliant content; and drive corrective actions to completion.

• Act as a senior proposal editor, conducting structural, substantive, compliance, style, and final-copy reviews.

• Provide independent editorial review across volumes for voice, readability, cross-volume consistency, requirement traceability, claim support, acronym usage, tables, graphics concepts, and action captions.

• Implement a two-review protocol for major submissions.

• Utilize approved generative-AI tools for requirements extraction, compliance checking, outlining, drafting, rewriting, gap analysis, and quality control while independently validating the output.

• Manage document configuration, version control, page allocation, production, final quality checks, authorization, and timely electronic submission.

• Maintain reusable proposal content, approved past performance references, resumes, capability matrices, templates, lessons learned, and source documentation in the content repository.

• Assist with capture-stage reviews, bid/no-bid assessments, response planning, and opportunity transitions when workload permits.

⛳️ Requirements

• A minimum of four (4) years of hands-on experience in federal proposal development, demonstrating responsibility for managing complete responses and personally writing substantive technical and management content.

• Current certification from the Association of Proposal Management Professionals (APMP) at the Foundation level or higher.

• Proven experience in managing federal proposals from kickoff through to submission, including compliance, scheduling, writing, reviews, production, and final quality control.

• Comprehensive understanding of federal acquisition and source-selection practices with the ability to interpret complex solicitation instructions and evaluation criteria.

• Exceptional writing and editing capabilities, including the ability to significantly enhance weak SME content beyond simple grammar corrections.

• Experience in developing compliance matrices and annotated outlines while directly tracing final content to solicitation requirements.

• Capability to handle multiple concurrent deadlines, contributors, partners, and dependencies in a fully remote environment.

• Advanced, hands-on experience using ChatGPT or other comparable enterprise generative-AI tools for solicitation analysis, requirements extraction, compliance mapping, annotated outlines, drafting, rewriting, gap analysis, editing, and quality control, with proven methods for source grounding and output validation.

• Proficient in Microsoft Word, with strong working knowledge of PowerPoint, Excel, Teams, OneDrive, SharePoint, and Adobe Acrobat.

• U.S. citizenship is required due to federal customer and information access requirements.

• Ability to successfully complete company-required employment verification and background screening.

• Preferred: experience with DoD, Intelligence Community, DHS, DOJ, or other national-security and civilian agency procurements.

• Preferred: experience in leading small-business prime proposals, subcontractor inputs, task-order responses, and major IDIQ or GWAC bids.

• Preferred: experience in oral presentations, demonstrations, proposal graphics concepts, staffing plans, and pricing volume coordination.

• A Bachelor's degree in a related field is preferred; equivalent relevant experience will be considered.

• Active or recently held federal security clearance is preferred.

🏝️ Benefits

• Highly competitive salary based on qualifications and experience.

• Comprehensive, company-paid United Health Care Medical coverage for you and your family (we cover your premiums and deductibles).

• 401(k) plan with company matching.

• Travel and performance incentives.

• Three weeks of paid time off (plus federal holidays).

• Annual training allowance of $5K.

• $500 book allowance.

• Tuition reimbursement program.

• Genuine opportunities for career advancement.

• Continuous collaboration with various teams to ensure client success.

• A team that values and embraces your ideas and expertise.

• A workplace dedicated to supporting and enhancing public safety and government agencies.