Marketing Operations and Project Specialist

This is a fully remote position, open to applicants in Canada.

📋 Description

• Oversee marketing initiatives from the intake and planning stages through to execution and reporting.

• Transform marketing briefs into actionable project plans.

• Define requirements, set timelines, assign responsibilities, identify dependencies, and outline approvals and deliverables.

• Propel marketing projects through execution while coordinating personnel, decisions, and deliverables.

• Anticipate dependencies, ensure follow-up on commitments, address issues, and escalate risks as needed.

• Develop and manage workflows utilizing Monday.com.

• Tailor workflows according to project audiences, objectives, budgets, funding requirements, content, contributors, and approval processes.

• Facilitate contributions, decisions, and approvals among Marketing & Communications, fundraising, and research teams.

• Enhance marketing templates, workflows, and processes.

• Maintain regular reports, dashboards, and campaign summaries, including month-over-month and year-over-year analyses.

• Organize meetings, liaise with vendors, handle French-language translation, and manage marketing platforms and tools.

• Utilize Microsoft tools, Monday.com, and AI-enabled technologies to streamline information management and boost efficiency.

• Report to the Director of Brand Strategy, Marketing & Communications.

⛳️ Requirements

• Proven experience in coordinating marketing initiatives from initial briefing through to execution, approvals, production, and delivery.

• Demonstrated ability to manage multiple projects at various stages, including timelines, dependencies, approvals, priorities, and deliverables.

• Familiarity with Monday.com or similar platforms such as Asana, ClickUp, or Trello.

• Background in marketing coordination, marketing operations, account management, or project coordination.

• Experience in a nonprofit, healthcare, higher education, government, or similarly intricate, multi-team setting is a plus.

• Strong critical-thinking, resourcefulness, ownership, follow-through, judgment, and adaptability skills.

• Excellent written and verbal communication abilities.

• Strong practical experience with Microsoft tools.

• Capacity to quickly learn new systems and platforms.

• Comfort level with AI-enabled technology.

• Ability to work remotely, manage time effectively, handle competing priorities, and operate independently.

• Bilingual proficiency in English and French is an asset.

• Successful completion of a criminal background check and reference verification.

• Legally eligible to work in Canada on an ongoing basis.

🏝️ Benefits

• Fully remote work opportunity available throughout Canada.

• Purpose-driven role supporting individuals living with Parkinson’s and their care partners.

• Virtual interview process.

• Inclusive and accessible workplace environment.

• Work setting free from discrimination and harassment.

• Employment accommodations are available.

• Access to available AI-enabled technology and marketing tools.