Marketing Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as the sole point of accountability for organizing OG events, which includes managing details, timelines, materials, internal coordination, and follow-up activities.

• Develop and oversee event plans and checklists that encompass milestones, responsible parties, deadlines, logistics, and deliverables.

• Facilitate venue arrangements, registration processes, attendee communications, booth and presentation materials, shipping logistics, travel details, and on-site requirements.

• Collaborate with Sales, Partnerships, leadership, and subject matter experts to define roles, schedules, and responsibilities.

• Handle post-event lead and contact collection, follow-up communications, summary reports, and lessons learned documentation.

• Work alongside the Director of Marketing to implement campaigns and ensure activities, deliverables, and timelines are on track.

• Monitor campaign tasks and deadlines, highlight risks or delays, and follow up with contributors as needed.

• Coordinate the creation and review of emails, social media posts, webinars, marketing materials, and website updates.

• Ensure campaign launch readiness by verifying materials, approvals, target audiences, and channels.

• Maintain tracking and reporting inputs for campaigns, including activity logs and Salesforce campaign data.

• Oversee and manage the comprehensive marketing calendar that includes events, campaigns, social media, content, and other initiatives.

• Identify scheduling conflicts, capacity issues, or gaps and address them proactively.

• Organize marketing files, templates, asset libraries, and documentation efficiently.

• Coordinate with Sales, Partnerships, and other Healthcare and Life Science teams as required.

• Serve as a contact point for marketing inquiries, clarifying needs, timelines, and subsequent steps.

• Manage daily coordination with marketing vendors, including requests, quotes, timelines, deliverables, and invoicing.

• Order, monitor, and manage marketing materials, printed collateral, promotional items, inventory, and shipping logistics.

• Schedule meetings, reviews, and working sessions to ensure smooth operations.

• Track marketing expenditures, purchase requests, and activities in relation to the plan.

• Enhance marketing processes, checklists, and workflows for improved efficiency.

⛳️ Requirements

• 2–4 years of experience in marketing coordination, event coordination, project coordination, or a related operational role, ideally in a B2B, professional services, healthcare, life sciences, or technology setting.

• Proven track record of coordinating events, conferences, or programs involving numerous components, stakeholders, and deadlines.

• Experience in supporting marketing campaigns or content production from planning stages through to launch and follow-up.

• Familiarity with vendor management, including order processing and tracking deliverables and budgets.

• Proficient in Microsoft 365 or Google Workspace, project management tools, and virtual collaboration platforms.

• Experience with Salesforce, marketing automation, social media scheduling, or content management tools is advantageous.

• Preferred background in the healthcare or life sciences industry.

• Bachelor’s degree in marketing, communications, business, or a related field, or equivalent professional experience.

• Experience successfully operating in a remote work environment is preferred.

• Exceptionally organized, capable of managing numerous details, deadlines, and priorities simultaneously.

• Proactive and self-motivated, able to anticipate needs, identify potential issues early, and take action without waiting for direction.

• Highly detail-oriented with a strong commitment to accuracy and quality standards.

• Reliable in following through on tasks, taking ownership, and ensuring completion.

• Must have legal authorization to work in the United States without sponsorship.

🏝️ Benefits

• Competitive salaried and hybrid compensation packages.

• Comprehensive health care plan including medical, HSAs, dental, and vision coverage.

• Retirement plan options, including 401k.

• Life insurance coverage (basic, voluntary & AD&D).

• Access to dependent and health savings accounts.

• Short-term and long-term disability benefits.

• Paid time off for vacation, sick days, and public holidays.

• Training and development funding.

• Flexible work-from-home options.

• Opportunities for charitable giving to causes you are passionate about.