Marketing Associate

This is a fully remote position, open to applicants in New Zealand, +1 more country.

📋 Description

• Oversee the registration process for conferences, manage attendee logistics, and facilitate team participation in events.

• Collaborate with organizers, vendors, and internal teams to fulfill event requirements, materials, and deadlines.

• Assist with logistical arrangements for events, including shipping, branded materials, giveaways, and booth specifications.

• Monitor invoices, keep budget records, and aid in sourcing suppliers while conducting pricing comparisons.

• Manage event calendars, trackers, documentation, contracts, and inventory logs.

• Keep track of deadlines, provide status updates, and assist with administrative tasks after the event concludes.

• Help with event communications and perform basic checks on the website/social media linked to conference activities.

• Offer general administrative and coordination support for conference and experiential marketing efforts.

• Report directly to the Senior Marketing Manager.

⛳️ Requirements

• Highly organized and dependable, with a keen eye for detail.

• Capable of managing several events, priorities, and deadlines while ensuring accuracy of information.

• Strong follow-through skills and the ability to track actions and resolve outstanding items.

• Proactive approach, comfortable with asking questions, identifying problems, and addressing them promptly.

• Practical mindset for project management.

• Excellent and professional communication abilities.

• Comfortable collaborating with colleagues, suppliers, and external organizers across various countries, cultures, and time zones.

• Confidence in using spreadsheets, digital tools, and collaboration platforms.

• Quick learner of new systems.

• Proficient in Microsoft 365, especially Outlook, Excel, PowerPoint, Teams, and SharePoint.

• Familiarity with CRM, event management, or project management software is a plus.

• Experience with AI-enabled tools and their application in administrative and marketing workflows is beneficial.

• Interest in design is an advantage.

🏝️ Benefits

• Opportunity for remote work.

• Emphasis on work-life balance.

• Collaborative environment with an international team.

• Opportunities for career advancement.

• Empowerment with trusted ownership and the chance to make a significant impact.

• Supportive workplace culture.

• Chance to help bring safe and effective pharmaceutical treatments to patients.