Marketing Assistant, Event Coordinator

This is a fully remote position, open to applicants in Italy.

📋 Description

• Oversee marketing events and external trade shows, which includes managing event registration, booth logistics, vendor and venue arrangements, timelines, materials, attendee assistance, and post-event follow-up.

• Organize internal meetings, business gatherings, and regional events for EMEA business leaders, ensuring arrangements for meeting spaces, hotel accommodations, catering, agenda support, travel coordination, and on-site or virtual meeting logistics.

• Assist approximately seven marketers and their business partners with administrative tasks related to marketing initiatives, campaign execution, event preparations, purchase orders, vendor management, scheduling, and follow-up activities.

• Collaborate with colleagues throughout EMEA, business leaders, marketing teams, event suppliers, venues, and external partners.

⛳️ Requirements

• A Bachelor’s Degree or higher in marketing, business, communications, or a related field, along with 2 years of experience in event coordination, marketing operations, trade show support, or executive administrative assistance.

• Alternatively, a High School Diploma/GED with 5 years of experience in trade shows, events, field marketing operations, or executive administrative support, with responsibility for logistics.

• Demonstrated organizational skills and experience handling multiple projects, schedules, and competing priorities simultaneously.

• Familiarity with external vendors, agencies, and suppliers.

• Experience supporting a regional or international marketing organization.

• Proficient with event registration platforms, CRM systems, and marketing automation tools.

• Skilled in managing travel arrangements, internal and external meetings, executive calendars, agendas, meeting materials, and follow-up actions.

• Proficient in Microsoft Office, Teams, Outlook, Excel, and PowerPoint.

• Must be legally authorized to work in the country of employment without requiring sponsorship for employment visa status.

• Knowledge of the German and/or French language.

• Experience in healthcare, technology, or B2B marketing environments.

• Strong attention to detail and ability to follow through on tasks.

• Capability to work independently with minimal supervision.

• Exceptional written and verbal communication skills.

• Ability to maintain composure and adaptability in a fast-paced event setting.

• Experience in negotiating and coordinating with event venues, hotels, and suppliers.

• Familiarity with AI solutions such as Copilot.

🏝️ Benefits

• Additional benefits and allowances may be provided in accordance with applicable laws and regulations, the relevant CCNL, and Company policies and programs.

• Solventum offers programs that promote physical and financial well-being.

• Competitive compensation and benefits that are benchmarked against similar companies.

• An equal opportunity employer.