Events Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the planning, coordination, execution, and evaluation of national events and conferences that align with Personify Health’s Wellbeing growth strategy.

• Manage event logistics, including vendors, materials, timelines, registration, reporting workflows, stakeholder updates, shipping, inventory, and on-site support.

• Assist in supporting the national Wellbeing event and conference calendar.

• Collaborate with Demand Generation, Marketing Operations, Sales, Product Marketing, Account Management, Consultant Broker Relations, Creative, Procurement, Finance, and other stakeholders.

• Aid in planning for sponsorship, speaking opportunities, booths, promotional activities, and attendee engagement.

• Organize assigned national events and conferences, in addition to regional events, partner events, and virtual experiences as required.

• Oversee A/V requirements, booth materials, speaker details, registration needs, attendee communications, and on-site support.

• Develop and maintain event project plans, checklists, run-of-show documents, attendee lists, stakeholder updates, landing page inputs, and post-event recaps.

• Travel as necessary to ensure on-site execution, setup, and attendee experience, while addressing issues as they arise.

• Monitor event budgets, purchase requests, vendor approvals, invoice statuses, and final expenses.

• Keep records of events including attendance, meeting requests, lead capture, campaign associations, follow-up statuses, and post-event notes.

• Assist with lead routing, Salesforce campaign setup, landing page requests, attribution tracking, and post-event follow-up.

• Gather post-event feedback and performance data.

⛳️ Requirements

• Exceptional organizational and project coordination abilities.

• Capacity to manage multiple timelines, vendors, deliverables, and stakeholder requests concurrently.

• Strong written and verbal communication skills.

• Proficient in crafting email and web content, clear updates, instructions, recaps, and stakeholder communications.

• High attention to detail and strong organizational discipline.

• Comfortable navigating logistical complexities under tight deadlines.

• Foundational understanding of audience engagement, lead generation, sales follow-up, and measurable marketing outcomes.

• Ability to work autonomously, resolve issues in real time, maintain composure during live events, and collaborate effectively across teams.

• Willingness and capability to travel regularly for conferences, events, and on-site execution.

• Occasional evening or weekend availability as required by event schedules.

• Capability to stay organized and responsive while managing multiple priorities.

• Ability to remain stationary for extended periods.

• Proficient in operating a computer and other office productivity tools.

• Ability to clearly communicate information and ideas.

• Capacity to occasionally move event materials, supplies, or equipment in line with business needs and reasonable accommodation practices.

🏝️ Benefits

• Competitive base salary and benefits starting from day one.

• Comprehensive medical and dental coverage through our own health solutions.

• Unlimited paid time off (PTO).

• Mental health support.

• Retirement planning assistance.

• Financial protection options.

• Opportunities for professional development with clear career progression and learning budgets.

• Mission-driven culture where diverse perspectives create a significant impact on people's health.

• Wellness programs.

• Additional employee perks.